Formal Job Offer Letter Sample Template | Workable

Use this sample job offer letter template from employer to employee when formally offering a full-time position to your best candidate. Skiptocontent HRToolkit|HRTemplates|Recruitingemailtemplates| Formaljoboffer:Sampleofferletter formatUsethissamplejobofferlettertemplatefromemployertoemployeewhenformallyofferingafull-timepositiontoyourbestcandidate.Thistemplateincludesasamplejobofferemailalongwithaformaljobofferattachmenttosendtocandidates.Itcoversthemostimportantemploymentterms: Positiondetails(title,workingschedule) Compensation Bonusorcommission Employeebenefits Privacypolicies Terminationconditions Youcancustomizethissampleofferletterformatandadd,modifyorremovespecifictermsandbenefits.Notethatthefollowingjoboffertemplatecontainsplaceholdersthatyoucaneasilyfillwithyourcompany’sdata. It’sbesttocontactyourcandidateviaphoneoremailtoannounceyou’reextendingajobofferbeforesendingthisformaldocument. Ifyou’resendingtheofferletterviaemail,makesureto: Useanemailsubjectlinethatclearlystatesthisisajoboffer(e.g.“Jobofferfrom[Company_name]”or“Jobofferforthepositionof[Job_title]at[Company_name]”) Keeptheemailbodytextbriefandmentionthatthecandidatecanfindthedetailedjobofferletterattached. Setaspecifictimeframeforwhenyouwouldliketogetyourcandidate’sfinalresponse. Youcanalsopersonalizetheemailbodytextandtweakthetonetomatchyourcompanyculture.But,keepthelanguageinyouremploymentofferletterformalandclear,asit’sanofficialdocumentthatdescribestheemploymenttermsbetweenyouandyourfuturehire. Keepinmindthatthistemplateisnotalegaldocumentandmaynottakeintoaccountallrelevantlocalornationallaws.Pleaseaskyourattorneytoreviewyourfinalizedjobofferletter. StartafreetrialwithWorkabletoeffectivelymanageyourapplicants,interviewsandjoboffers. Jobofferemailtemplate Emailsubjectline:[Company_name]joboffer/Jobofferfrom[Company_name] Dear[Candidate_name], We’redelightedtoextendthisofferofemploymentforthepositionof[Job_title]with[Company_name].Pleasereviewthissummaryoftermsandconditionsforyouranticipatedemploymentwithus. Ifyouacceptthisoffer,yourstartdatewillbe[StartDate]oranothermutuallyagreedupondate,andyouwouldreportto[Manager_name]. Pleasefindattachedthetermsandconditionsofyouremployment,shouldyouacceptthisofferletter.Wewouldliketohaveyourresponseby[date].Inthemeantime,pleasefeelfreetocontactmeor[Manager_name]viaemailorphoneat[providecontactdetails],ifyouhaveanyquestions. Wearealllookingforwardtohavingyouonourteam. Bestregards, [Yourname] [Signature] Jobofferlettertemplate–attachment Jobofferformat:Tableofcontents I.Position II.Cashcompensation III.Bonus(orcommission)potential IV.Employeebenefits V.Privacyandconfidentialityagreements VI.Terminationconditions VII.Interpretation,amendmentandenforcement I.Position Jobtitle Yourtitlewillbe[Job_title],andyouwillreporttotheCompany’s[Manager’sjob_title]. Workingschedule Thisisa[full-time/part-time]positionrequiringapproximately[e.g.40]hoursperweek.Yourregularweeklyschedulewillbe[e.g.MondaytoFriday09:00-17:00]. EmploymentRelationship EmploymentwiththeCompanyisfornospecificperiodoftime.YouremploymentwiththeCompanywillbe“atwill,”meaningthateitheryouortheCompanymayterminateyouremploymentatanytimeandforanyreason,withorwithoutcause.Anycontraryrepresentationsthatmayhavebeenmadetoyouaresupersededbythisletteragreement.ThisisthefullandcompleteagreementbetweenyouandtheCompanyonthisterm.Althoughyourjobduties,title,compensationandbenefits,aswellastheCompany’spersonnelpoliciesandprocedures,maychangefromtimetotime,the“atwill”natureofyouremploymentmayonlybechangedinanexpresswrittenagreementsignedbyyouandadulyauthorizedofficeroftheCompany(otherthanyou.) II.CashCompensation Salary TheCompanywillpayyouastartingsalaryattherateof$[Grossannualsalary]peryear,payableinaccordancewiththeCompany’sstandardpayrollschedule,beginning[startday]andyouwillreceiveyourfirstpaycheckon[date].ThissalarywillbesubjecttoadjustmentpursuanttotheCompany’semployeecompensationpolicies. Taxwithholding Allformsofcompensationreferredtointhisletteragreementaresubjecttoreductiontoreflectapplicablewithholdingandpayrolltaxesandotherdeductionsrequiredbylaw. Taxadvice YouareencouragedtoobtainyourowntaxadviceregardingyourcompensationfromtheCompany.YouagreethattheCompanydoesnothaveadutytodesignitscompensationpoliciesinamannerthatminimizesyourtaxliabilitiesandyouwillnotmakeanyclaimagainsttheCompanyoritsBoardofDirectorsrelatedtotaxliabilitiesarisingfromyourcompensation. III.Bonus(orcommission)potential Inaddition,youwillbeeligibletobeconsideredforanincentivebonusforeachfiscalyearoftheCompany.Thebonus(ifany)willbeawardedbasedonobjectiveorsubjectivecriteriaestablishedbytheCompany’sChiefExecutiveOfficerandapprovedbytheCompany’sBoardofDirectors.Yourtargetbonuswillbeequalto[percent]%ofyourannualbasesalary.Anybonusforthefiscalyearinwhichyouremploymentbeginswillbeprorated,basedonthenumberofdaysyouareemployedbytheCompanyduringthatfiscalyear.Anybonusforafiscalyearwillbepaidwithin[number]monthsafterthecloseofthatfiscalyear,butonlyifyouarestillemployedbytheCompanyatthetimeofpayment.ThedeterminationsoftheCompany’sBoardofDirectorswithrespecttoyourbonuswillbefinalandbinding. IV.Employeebenefits AsaregularemployeeoftheCompany,youwillbeeligibletoparticipateinanumberofCompany-sponsoredbenefits. TheCompanyoffersacomprehensiveemployeebenefitsprogram,including: Vacationpolicy Youwillbeeligiblefor[number]daysofpaidvacationleaveperyear.Paidtimeoffisadditionaltosickdays,bankholidaysanddaysthatthecompanydoesnotoperate. Privatehealthanddentalinsuranceplan AsallCompanyemployees,youwillbeeligibleforthe privatehealthanddentalinsuranceplanweprovide.Specifictermsandconditionsmaychangeuponvendor’sdecision. StockOptions SubjecttotheapprovaloftheCompany’sBoardofDirectorsoritsCompensationCommittee,andfollowingtheadoptionbytheCompanyofanequityincentiveplan,youwillbegrantedanoptiontopurchase[number]sharesoftheCommonStockoftheCompanyorofitsparent(the“Option.”)TheexercisepricepershareoftheOptionwillbedeterminedbytheBoardofDirectorsortheCompensationCommitteewhentheOptionisgranted.TheOptionwillbesubjecttothetermsandconditionsapplicabletooptionsgrantedundertheCompany’sStockPlan(asadopted,the“Plan”),asdescribedinthePlanandtheapplicableStockOptionAgreement.Youwillvestin25%oftheOptionsharesafter12monthsofcontinuousservice,andthebalancewillvestinequalmonthlyinstallmentsoverthenext36monthsofcontinuousservice,asdescribedintheapplicableStockOptionAgreement. V.PrivacyandConfidentialityAgreements PrivacyAgreement YouarerequiredtoobserveandupholdalloftheCompany’sprivacypoliciesandproceduresasimplementedorvariedfromtimetotime.Collection,storage,accesstoanddisseminationofemployeepersonalinformationwillbeinaccordancewithprivacylegislation. ConflictofInterestpolicy WhileyouareemployedatthisCompany,youwillnotengageinanyotheremployment,consultingorotherbusinessactivity(whetherfull-timeorpart-time)thatwouldcreateaconflictofinterestwiththeCompany.Bysigningthisletterofagreement,youconfirmthatyouhavenocontractualcommitmentsorotherlegalobligationsthatwouldprohibityoufromperformingyourdutiesfortheCompany. ProprietaryInformationandInventionsAgreement LikeallCompanyemployees,youwillberequired,asaconditionofyouremploymentwiththeCompany,tosigntheCompany’sstandardProprietaryInformationandInventionsAgreement. VI.TerminationConditions TheCompanyreservestherighttoterminateemploymentofanyemployeeforjustcauseatanytimewithoutnoticeandwithoutpaymentinlieuofnotice.TheCompanywillbeentitledtoterminateyouremploymentforanyreasonotherthanforjustcause,uponprovidingtoyousuchminimumnoticeasrequiredbylaw. VII.Interpretation,AmendmentandEnforcement Thisletteragreementsupersedesandreplacesanyprioragreements,representationsorunderstandings(whetherwritten,oral,impliedorotherwise)betweenyouandtheCompanyandconstitutethecompleteagreementbetweenyouandtheCompanyregardingthesubjectmattersetforthherein.Thisletteragreementmaynotbeamendedormodified,exceptbyanexpresswrittenagreementsignedbybothyouandadulyauthorizedofficeroftheCompany. Youmayindicateyouragreementwiththesetermsandacceptthisofferbysigninganddatingthisagreementby[datetheofferexpires].Uponyouracceptanceofthisemploymentoffer,[Company_name]willprovideyouwiththenecessarypaperworkandinstructions. Sincerely, [Sender_name]   Signatures: ___________________________________________________ CompanyRepresentative(Sign) ___________________________________________________ CompanyRepresentative(Print) ___________________________________________________ Date   ___________________________________________________ Applicant(Sign) ___________________________________________________ Applicant(Print) ___________________________________________________ Date Moreresources: Jobofferletterandemailsamples: Jobofferemailtemplate Informalofferlettersample Workableofferlettersample Guide:Howtowriteastandoutjobofferemail Library:Companypolicies   RelatedResources: 8jobofferlettertemplatesforeverycircumstancewithextratips AdviceforMakingaJobOffer Disclaimer:Thefollowingofferletterrecommendationsshouldonlybeusedasguidelines.Pleaseonlyselecttheportionsthatapplytoyourcompany.Neithertheauthornorworkable.comwillassumelegalliabilityfortheaccuracy,completenessorusefulnessofanyinformationprovidedinwholeorinpartwithinthisarticle. 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