Job Offer Letter Template & Sample Library - SmartRecruiters

An offer letter is comprised of the most important details of the role and company that a candidate considers when accepting a job offer. These include: Company ... JobOfferLetterTemplate&SampleLibrary HiringSuccessGlossary «backtoglossary SmartRecruiters’jobofferlettertemplateistailoredtoaidyourcompany’shiringprocess.Witheasytofollowstepsonhowtowriteeachportionofyourjobofferletter,ourtemplateistheperfectresourceforanyhiringmanagerlookingtoimprovethefinalaspectsofhiringapromisingjobcandidate.  Whatisaformaljobofferletter? Afteryouhavefoundtheperfectcandidateandpresentedaverbaljoboffer,itistimetosendouttheofficialjobofferletter.Thisisnormallysentoutthroughemailbeforethebackgroundcheckandsigningthelegitimateemployeecontract.Theofferletterallowsthecandidatetoknowthemajorityofthecontingenciesofthepositionandthecompanytodecideiftheywillaccepttheofferornot.  Ifthecandidateagreestoyouroffer,theywillsigntheletterandreturnitbacktothecompany.Itisimportanttounderstandthatthisofferletterisseparatefromtheemployeecontractanditisnotalwaysalegallybindingemploymentagreement.However,Itisstillagoodideatohavealegalprofessionallookovertheofferletterbeforesendingitouttoacandidatetoavoidanylegalmishaps. Whatdoesanofferlettercompriseof? Anofferletteriscomprisedofthemostimportantdetailsoftheroleandcompanythatacandidateconsiderswhenacceptingajoboffer.Theseinclude: Companyaddressandhiringmanagerinfo Jobtitle StartdateandworkSchedule Compensationandbenefits CompanyandemployeePolicies. Youwillwanttobeginbyputtingyourcompanylogointhetopcorneroftheletterorusingtheofficialletterheadofyourcompanytodemonstratethatitisanofficialdocument.  Intheupperleft-handcorner,includethedate,thecandidate’sfirstandlastname,andtheiraddress:  MM/DD/YYYY CandidateFirstandLastName CandidateAddress City,State,Zip Intro-Youwillwanttoaddressthepotentialemployeewiththeformalgreetingof“Dear,”followedbytheirfirstandlastname.Nextyoushouldapplaudthemforreachingthisstageinthehiringprocessandofferthejobwithapositiveandeyecatchinglinesuchas “Weareexcitedtoofferyouapositionat[CompanyName]!”Youcanmakethisopeninglineasformalorcasualasyoulike,dependingonyourcompany’sculture. JobDescription-Thenextstepistobrieflydescribetherolethatyouareofferingatyoucompanyandthespecificsoftheposition.Thisshouldincludetheformaltitleoftheposition,theanticipatedstartdate,full-orpart-timestatus,theofficelocation,theirmanager/supervisor,andabriefdescriptionoftheroleanditsresponsibilities.(Source:Indeed) Contingencies-Itisimportanttonoteanycontingenciesthatmaydependonthepotentialemployeeformallyreceivingthejobsuchasfillingoutimportantdocumentationorpassingadrugtest. Compensation-Themostimportantpartformostemployeeswillbethesectionfocusedoncompensation.Itisherewherethecompensationpackagemustbeclearlyandaccuratelyexplained.Includespecificdetailsabouthowmuchthecandidatewillbemakingonanannualorhourlybasis,howoftentheywillgetpaid,andtheavailablepaymentmethods.Youcanalsotouchonequity,bonuses,commissionstructuresifapplicabletotherole.(Source:Indeed) At-willStatement-Topreventanycontractualobligationsmakesuretoincludeanat-willstatementthatwillallowtheemployeeorthecompanytoterminatetheemploymentatanypointoranytimeforanyreason.Thiswouldbethebesttimetogetlegalconsultationsothatthewordingisaccurate.  Benefits-Hereisyourchancetoattracttheemployeetosigningtheofferletterbylistingthebenefitstheywillreceivebyworkingatyourcompany.Bebrief becausethesecanbeexpandedmoreuponduringtheiron-boardingcycle.Examplesinclude401Koptions,insuranceplans,andcompanyculture.  ExpirationDate-Whenfinishingtheletter,decideifyourcompanywantstoputadeadlineonreceivingaresponse.Thiswillputasenseofurgencyandimportanceontheletter.Itcouldalsosaveyourcompanytimeifthecandidatedoesnotdecidetosignandgiveyoutheopportunitytofindotherqualifiedcandidates. Closing-Endyourofferletterbyexpressingexcitementaboutwelcomingthecandidatetotheteam.Providecontactinformationincasetheyhavequestions,andincludealineforthecandidatetosignanddatetheofferiftheychoosetoaccept.(Source:Indeed) Disclaimer-Toreduceanyconfusion,considerincludingabriefdisclaimertoexplainthattheletterisinformationalandnotalegallybindingcontractoragreement.Consultalawyertoavoidusinglanguagethatcarriescontractualimplications.(Source:Indeed) JobOfferLetterSampleLibrary ProductManagerJobOfferLetterTemplate MM/DD/YYYY CompanyLogo CandidateFirstandLastName CandidateAddress City,State,Zip Dear[CandidateName], Wearepleasedtoofferyouthefull-timepositionofProductManagerat[companyname]withastartdateofJuly15th,2019,contingentuponabackgroundcheck.[manager/supervisorname]at[workplacelocation]willbeyourprimarycontactandmanageronsite.Itisinouropinionthatyourabilitiesandexperiencewillbetheperfectfitforourcompany. Inthisrole,youwillberequiredtotakefullownershipovertheproductlifecycle,understandcustomerneedsthroughresearchandmarketdataandownandshapethebacklog,roadmapandvisionofonecross-functionalproductteam. Thestartingannualsalaryforthispositionis$75,000tobepaidonasemi-monthlybasisbydirectdepositstartingonAugust1st,2019.Thissalaryalsoincludesstockoptions. Youremploymentwith[companyname]willbeonanat-willbasis,whichmeansyouandthecompanyarefreetoterminatetheemploymentrelationshipatanytimeforanyreason.Thisletterisnotacontractorguaranteeofemploymentforadefiniteamountoftime.(Source:Indeed) Asanemployeeof[companyname],youarealsoeligibleforourbenefitsprogram,whichincludesmedicalinsurance,401(k),anduptotwoweeksvacationtime.Otherbenefitswillbedescribedinmoredetailintheorientationpackage. Bysigningandreturningthisletteryouwillconfirmyouracceptanceof theoffer.PleaserespondnolaterthanJuly1st,2019. Welookforwardtohavingyouonourteam!Ifyouhaveanyquestions,pleasefeelfreetoreachoutatyourearliestconvenience. Sincerely, [YourSignature] [YourPrintedName] [YourJobTitle] Signature:______________________________ PrintedName:___________________________ Date:__________________________________ ProductDesigner(UX)JobOfferLetterTemplate MM/DD/YYYY CompanyLogo CandidateFirstandLastName CandidateAddress City,State,Zip Dear[CandidateName], Wearepleasedtoofferyouthefull-timepositionofProductDesigner(UX)at[companyname]withastartdateofJuly1st,2019,contingentuponabackgroundcheckandcompletionoftheI9taxform.[manager/supervisorname]at[workplacelocation]willbeyourprimarycontactandmanageronsite.Itisinouropinionthatyourabilitiesandexperiencewillbetheperfectfitforourcompany. Inthisrole,youwillcreatetheUXandservicedesignforourdigitalproducts,fromscratchtogo-liveandbeyond,youwillbeadrivingforcebehindouruser-centric,hypothesis-drivenproductdevelopment,youbringyourextensiveinUXdesignmethodologyandyourcreativeideas  Thestartingannualsalaryforthispositionis$80,000tobepaidonamonthlybasisbydirectdepositstartingonAugust1st,2019.  Youremploymentwith[companyname]willbeonanat-willbasis,whichmeansyouandthecompanyarefreetoterminatetheemploymentrelationshipatanytimeforanyreason.Thisletterisnotacontractorguaranteeofemploymentforadefiniteamountoftime.(Source:Indeed)  Asanemployeeof[companyname],youarealsoeligibleforourbenefitsprogram,whichincludesmedicalinsurance,401(k),anduptothreeweeksvacationtime.Otherbenefitswillbedescribedinmoredetailintheorientationpackage. Bysigningandreturningthisletteryouwillconfirmyouracceptanceof theoffer.PleaserespondnolaterthanJuly1st,2019. Welookforwardtohavingyouonourteam!Ifyouhaveanyquestions,pleasefeelfreetoreachoutatyourearliestconvenience. Sincerely, [YourSignature] [YourPrintedName] [YourJobTitle] Signature:______________________________ PrintedName:___________________________ Date:__________________________________ SoftwareEngineerJobOfferLetterTemplate MM/DD/YYYY CompanyLogo CandidateFirstandLastName CandidateAddress City,State,Zip Dear[CandidateName], Wearepleasedtoofferyouthefull-timepositionofSoftwareEngineerat[companyname]withastartdateofJuly15th,2019,contingentuponabackgroundcheckandcompletionoftheI9taxform.[manager/supervisorname]at[workplacelocation]willbeyourprimarycontactandmanageronsite.Itisinouropinionthatyourabilitiesandexperiencewillbetheperfectfitforourcompany. Inthisrole,youwillbuildandmaintainlowlatency,highperformancescalablesystems,design,implement,andscalenewAPIs,aggregationservices,anddatacentricmicroservices,andsolveinterestingscalingproblems. Thestartingannualsalaryforthispositionis$85,000tobepaidonaweeklybasisbydirectdepositstartingonJuly22nd,2019.Thissalaryalsoincludesstockoptions. Youremploymentwith[companyname]willbeonanat-willbasis,whichmeansyouandthecompanyarefreetoterminatetheemploymentrelationshipatanytimeforanyreason.Thisletterisnotacontractorguaranteeofemploymentforadefiniteamountoftime.(Source:Indeed) Asanemployeeof[companyname],youarealsoeligibleforourbenefitsprogram,whichincludesmedicalinsurance,401(k),anduptofourweeksvacationtime.Otherbenefitswillbedescribedinmoredetailintheemployeehandbookandorientationpackage. Bysigningandreturningthisletteryouwillconfirmyouracceptanceof theoffer.PleaserespondnolaterthanJuly1st,2019. Welookforwardtohavingyouonourteam!Ifyouhaveanyquestions,pleasefeelfreetoreachoutatyourearliestconvenience. Sincerely, [YourSignature] [YourPrintedName] [YourJobTitle] Signature:______________________________ PrintedName:___________________________ Date:__________________________________ DataAnalystJobOfferLetterTemplate MM/DD/YYYY CompanyLogo CandidateFirstandLastName CandidateAddress City,State,Zip Dear[CandidateName], Wearepleasedtoofferyouthefull-timepositionofDataAnalystat[companyname]withastartdateofJuly15th,2019,contingentuponabackgroundcheck.[manager/supervisorname]at[workplacelocation]willbeyourprimarycontactandmanageronsite.Itisinouropinionthatyourabilitiesandexperiencewillbetheperfectfitforourcompany. Inthisrole,youwillcreate,maintain,andensuretheintegrityofKeyPerformanceIndicators(KPIs)fromvarioussourcesofdata.Youwillcreatedashboardsanddatainsightstohelppropelthebusinessandmaintaincurrentreportsandqueriesthatsupportthem. Thestartingannualsalaryforthispositionis$60,000tobepaidonaweeklybasisbydirectdepositstartingonJuly22nd,2019. Youremploymentwith[companyname]willbeonanat-willbasis,whichmeansyouandthecompanyarefreetoterminatetheemploymentrelationshipatanytimeforanyreason.Thisletterisnotacontractorguaranteeofemploymentforadefiniteamountoftime.(Source:Indeed) Asanemployeeof[companyname],youarealsoeligibleforourbenefitsprogram,whichincludesmedicalinsurance,401(k),anduptotwoweeksvacationtime.Otherbenefitswillbedescribedinmoredetailintheemployeehandbookandorientationpackage. Bysigningandreturningthisletteryouwillconfirmyouracceptanceof theoffer.PleaserespondnolaterthanJuly1st,2019. Welookforwardtohavingyouonourteam!Ifyouhaveanyquestions,pleasefeelfreetoreachoutatyourearliestconvenience. Sincerely, [YourSignature] [YourPrintedName] [YourJobTitle] Signature:______________________________ PrintedName:___________________________ Date:__________________________________ CRMAnalystJobOfferLetterTemplate MM/DD/YYYY CompanyLogo CandidateFirstandLastName CandidateAddress City,State,Zip Dear[CandidateName], Wearepleasedtoofferyouthefull-timepositionofCRMAnalystat[companyname]withastartdateofJuly1st,2019,contingentuponabackgroundcheck.[manager/supervisorname]at[workplacelocation]willbeyourprimarycontactandmanageronsite.Itisinouropinionthatyourabilitiesandexperiencewillbetheperfectfitforourcompany. Inthisrole,youwillcreateregularreportsforourlargestmarketingchannelandmonitortheperformanceofrunningmarketingcampaigns(ege-mail,SMS,OOH).YouwillberesponsibleformonitoringtheCRMperformanceandcarryingoutcomplexanalyzes.YouwillidentifynewKPIsformeasuringCRMmeasures. Thestartingannualsalaryforthispositionis$55,000tobepaidonamonthlybasisbydirectdepositstartingonAugust 1st,2019. Youremploymentwith[companyname]willbeonanat-willbasis,whichmeansyouandthecompanyarefreetoterminatetheemploymentrelationshipatanytimeforanyreason.Thisletterisnotacontractorguaranteeofemploymentforadefiniteamountoftime.(Source:Indeed) Asanemployeeof[companyname],youarealsoeligibleforourbenefitsprogram,whichincludesmedicalinsurance,401(k),anduptothreeweeksvacationtime.Otherbenefitswillbedescribedinmoredetailintheemployeehandbookandorientationpackage. Bysigningandreturningthisletteryouwillconfirmyouracceptanceof theoffer.PleaserespondnolaterthanJuly1st,2019. Welookforwardtohavingyouonourteam!Ifyouhaveanyquestions,pleasefeelfreetoreachoutatyourearliestconvenience. Sincerely, [YourSignature] [YourPrintedName] [YourJobTitle] Signature:______________________________ PrintedName:___________________________ Date:__________________________________ SeniorPaidSearchAnalystJobOfferLetterTemplate MM/DD/YYYY CompanyLogo CandidateFirstandLastName CandidateAddress City,State,Zip Dear[CandidateName], Wearepleasedtoofferyouthefull-timepositionofSeniorPaidSearchAnalystat[companyname]withastartdateofJuly1st,2019,contingentuponabackgroundcheck.[manager/supervisorname]at[workplacelocation]willbeyourprimarycontactandmanageronsite.Itisinouropinionthatyourabilitiesandexperiencewillbetheperfectfitforourcompany. Inthisrole,youwillmonitorclientsitesregularlyfortechnicalcrawlissuesandotherrelevanterrorsusingavarietyoftoolsandexpertise.YouwillprovideinsightfulanalysisandcommentaryaddressingKPItrendsandprogress,andprovideactionablerecommendationsaimedataddressinggapsinperformanceaswellasbuildingonsuccessfulactivities. Thestartingannualsalaryforthispositionis$75,000tobepaidonamonthlybasisbydirectdepositstartingonAugust 1st,2019. Youremploymentwith[companyname]willbeonanat-willbasis,whichmeansyouandthecompanyarefreetoterminatetheemploymentrelationshipatanytimeforanyreason.Thisletterisnotacontractorguaranteeofemploymentforadefiniteamountoftime.(Source:Indeed) Asanemployeeof[companyname],youarealsoeligibleforourbenefitsprogram,whichincludesmedicalinsurance,401(k),anduptotwoweeksvacationtime.Otherbenefitswillbedescribedinmoredetailintheemployeehandbookandorientationpackage. Bysigningandreturningthisletteryouwillconfirmyouracceptanceof theoffer.PleaserespondnolaterthanJuly1st,2019. Welookforwardtohavingyouonourteam!Ifyouhaveanyquestions,pleasefeelfreetoreachoutatyourearliestconvenience. Sincerely, [YourSignature] [YourPrintedName] [YourJobTitle] Signature:______________________________ PrintedName:___________________________ Date:__________________________________ ContentMarketingAssociateJobOfferLetterTemplate MM/DD/YYYY CompanyLogo CandidateFirstandLastName CandidateAddress City,State,Zip Dear[CandidateName], Wearepleasedtoofferyouthefull-timepositionofContentMarketingAssociateat[companyname]withastartdateofJuly1st,2019,contingentuponabackgroundcheck.[manager/supervisorname]at[workplacelocation]willbeyourprimarycontactandmanageronsite.Itisinouropinionthatyourabilitiesandexperiencewillbetheperfectfitforourcompany. Inthisrole,youwillbedefiningthemarketingobjectivesandstrategiesforcontentmarketingat[companyname].Youwillbetaskedwithdefiningsuccess,definingKPIs,measuringperformanceanddrivingcontinuousimprovement.Youwillmanagesocialmediachannelsandensureaconsistentpulseofactivity. Thestartingannualsalaryforthispositionis$45,000tobepaidonaweeklybasisbydirectdepositstartingonJuly 8th,2019. Youremploymentwith[companyname]willbeonanat-willbasis,whichmeansyouandthecompanyarefreetoterminatetheemploymentrelationshipatanytimeforanyreason.Thisletterisnotacontractorguaranteeofemploymentforadefiniteamountoftime.(Source:Indeed) Asanemployeeof[companyname],youarealsoeligibleforourbenefitsprogram,whichincludesmedicalinsurance,401(k),anduptotwoweeksvacationtime.Otherbenefitswillbedescribedinmoredetailintheemployeehandbookandorientationpackage. Bysigningandreturningthisletteryouwillconfirmyouracceptanceof theoffer.PleaserespondnolaterthanJuly1st,2019. Welookforwardtohavingyouonourteam!Ifyouhaveanyquestions,pleasefeelfreetoreachoutatyourearliestconvenience. Sincerely, [YourSignature] [YourPrintedName] [YourJobTitle] Signature:______________________________ PrintedName:___________________________ Date:__________________________________ PeopleOperationsAssociateJobOfferLetterTemplate MM/DD/YYYY CompanyLogo CandidateFirstandLastName CandidateAddress City,State,Zip Dear[CandidateName], Wearepleasedtoofferyouthefull-timepositionofPeopleOperationsAssociateat[companyname]withastartdateofJuly1st,2019,contingentuponabackgroundcheck.[manager/supervisorname]at[workplacelocation]willbeyourprimarycontactandmanageronsite.Itisinouropinionthatyourabilitiesandexperiencewillbetheperfectfitforourcompany. Inthisrole,youwillprovidetimely,reliable,andresponsivesupportthatgeneratesahighlevelofemployeesatisfactionandinspiresconfidencethrougheffectivecommunication,expertknowledge,andefficientescalationtoresolveissues.Youwillalsoleadtheon-boardingofnewemployeesandconductnewemployeeorientation. Thestartingannualsalaryforthispositionis$60,000tobepaidonasemi-monthlybasisbydirectdepositstartingonJuly 15th,2019. Youremploymentwith[companyname]willbeonanat-willbasis,whichmeansyouandthecompanyarefreetoterminatetheemploymentrelationshipatanytimeforanyreason.Thisletterisnotacontractorguaranteeofemploymentforadefiniteamountoftime.(Source:Indeed) Asanemployeeof[companyname],youarealsoeligibleforourbenefitsprogram,whichincludesmedicalinsurance,401(k),anduptothreeweeksvacationtime.Otherbenefitswillbedescribedinmoredetailintheemployeehandbookandorientationpackage. Bysigningandreturningthisletteryouwillconfirmyouracceptanceof theoffer.PleaserespondnolaterthanJuly1st,2019. Welookforwardtohavingyouonourteam!Ifyouhaveanyquestions,pleasefeelfreetoreachoutatyourearliestconvenience. Sincerely, [YourSignature] [YourPrintedName] [YourJobTitle] Signature:______________________________ PrintedName:___________________________ Date:__________________________________ ProjectManagerJobOfferLetterTemplate MM/DD/YYYY CompanyLogo CandidateFirstandLastName CandidateAddress City,State,Zip Dear[CandidateName], Wearepleasedtoofferyouthefull-timepositionofProjectManagerat[companyname]withastartdateofJuly1st,2019,contingentuponabackgroundcheck.[manager/supervisorname]at[workplacelocation]willbeyourprimarycontactandmanageronsite.Itisinouropinionthatyourabilitiesandexperiencewillbetheperfectfitforourcompany. Inthisrole,youwillcollaboratewithAlliancesandCustomerSuccess&AccountManagementtoshapeandarticulateservicesaimedtorealizecustomerbenefitsthroughimplementingourproduct.Youwillrepresentthecompany'svaluesandpromotethebenefitsdeliveredbyourproduct.Youwillmanagethedeliveryofservicesperagreementwithourcustomersandpartnerswhilstbeingopenforchanges.Youwillmanageassociatedresourcereservation,planningandmobilization. Thestartingannualsalaryforthispositionis$70,000tobepaidonasemi-monthlybasisbydirectdepositstartingonJuly 15th,2019.Thissalaryalsoincludesstockoptions. Youremploymentwith[companyname]willbeonanat-willbasis,whichmeansyouandthecompanyarefreetoterminatetheemploymentrelationshipatanytimeforanyreason.Thisletterisnotacontractorguaranteeofemploymentforadefiniteamountoftime.(Source:Indeed) Asanemployeeof[companyname],youarealsoeligibleforourbenefitsprogram,whichincludesmedicalinsurance,401(k),anduptothreeweeksvacationtime.Otherbenefitswillbedescribedinmoredetailintheemployeehandbookandorientationpackage. Bysigningandreturningthisletteryouwillconfirmyouracceptanceof theoffer.PleaserespondnolaterthanJuly1st,2019. Welookforwardtohavingyouonourteam!Ifyouhaveanyquestions,pleasefeelfreetoreachoutatyourearliestconvenience. Sincerely, [YourSignature] [YourPrintedName] [YourJobTitle] Signature:______________________________ PrintedName:___________________________ Date:__________________________________ FinancialAnalystJobOfferLetterTemplate MM/DD/YYYY CompanyLogo CandidateFirstandLastName CandidateAddress City,State,Zip Dear[CandidateName], Wearepleasedtoofferyouthefull-timepositionofFinancialAnalystat[companyname]withastartdateofJuly1st,2019,contingentuponabackgroundcheck.[manager/supervisorname]at[workplacelocation]willbeyourprimarycontactandmanageronsite.Itisinouropinionthatyourabilitiesandexperiencewillbetheperfectfitforourcompany. Inthisrole,youwillworkdirectlywithbusinessleaderstoidentifyopportunitiesanddriveprocessimprovements.Youwillleadshort-termandlong-termfinancialplanning,coordinateandsupportthemonth-endcloseprocessandpresentfinancialsummariesandbusinessinsightstoseniormanagement.Youwilldevelop scalableandefficientfinancialprocessesthatsupportthebusiness Thestartingannualsalaryforthispositionis$60,000tobepaidonasemi-monthlybasisbydirectdepositstartingonJuly 15th,2019. Youremploymentwith[companyname]willbeonanat-willbasis,whichmeansyouandthecompanyarefreetoterminatetheemploymentrelationshipatanytimeforanyreason.Thisletterisnotacontractorguaranteeofemploymentforadefiniteamountoftime.(Source:Indeed) Asanemployeeof[companyname],youarealsoeligibleforourbenefitsprogram,whichincludesmedicalinsurance,401(k),anduptotwoweeksvacationtime.Otherbenefitswillbedescribedinmoredetailintheemployeehandbookandorientationpackage. Bysigningandreturningthisletteryouwillconfirmyouracceptanceoftheoffer.PleaserespondnolaterthanJuly1st,2019. Welookforwardtohavingyouonourteam!Ifyouhaveanyquestions,pleasefeelfreetoreachoutatyourearliestconvenience. Sincerely, [YourSignature] [YourPrintedName] [YourJobTitle] Signature:______________________________ PrintedName:___________________________ Date:__________________________________ Othertermsinthiscategory: JobSearchResources JobDescriptionTemplate&SampleLibraryJobRequisitionPreEmploymentTestingRecruitmentOnline:Tips&ToolsReferenceCheck Read.Share.Hire. SignupforweeklycuratedcontentfromtheHiringSuccessJournal. 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