8 job offer letter templates for every circumstance (Plus Tips)

A good offer letter must include important notices, such as: job title, starting date, work schedule, reporting location, supervisor, salary, benefits, ... Skiptocontent HRToolkit|Tutorials| 8jobofferlettertemplatesforeverycircumstancewithextra tips DimitrisDrakatos InboundMarketingSpecialist Findingtheperfecthireisn’teasy.Mostofthetimeyouhavetoreviewalotofresumesandseemanycandidatesbeforeyoumakeadecision.Andafterallthiseffort,it’stimetosendyourjobofferletter– andyourealizethisisequallyimportanttoanyotherhiringstagesinceyouhavetomakeyourjobofferstandouttobringthebestcandidateonboard. Contents WhatisaJobOffer? Whatisincludedinajoboffer? 8jobofferletterexamplesforanycase: Tipsformakingajoboffertocandidate Howyoucanmeasureandimproveyourjobofferacceptancerate WhatisaJobOffer? Whenahiringteamfindstherightcandidate,itusuallycontactstheminordertoannounceitsdecisionandmakeajoboffer.Whenthejobofferisverbal,thehiringmanagercallstheselectedcandidateandletsthemknowtheyareofferingthemtheposition.Dependingonthecompany’spolicyandhiringprocess,thecandidatewillalsoreceivetheofferviaemailorinwriting.Ajoboffertoacandidate,whetheritismadeviaphoneoremail,mustbefollowedbyaformaljobofferletterwherethedetailsoftheofferofemploymentareconfirmed. Whatisincludedinajoboffer? Ajobofferletterfromemployertoemployeeshouldinclude: Jobtitle Jobdescription Startingdate Workschedule Reportingstructure Salary(CompensationBonusorCommission) Paidtimeoff Employeebenefits Privacypolicies Terminationconditions Dependingoneachsituation,therearedifferentjobofferlettersacompanyorahiringmanagercanuse.Tohelpyousendajobofferletterthatwillsuityourneeds,wecollectedeightsamplejobofferlettertemplates. 8jobofferletterexamplesforanycase: 1.Generaljoboffertemplate Ifyouwantasimplejobofferlettersample,thenthistemplateisforyou.Thisisajobofferemailtemplateyoucanusewhenyouhavefoundyourperfectcandidateandwanttoofficiallyofferthemaposition.Feelfreetocustomizeitinordertoincludeasmanydetailsasyouthinkyourcandidatewillwanttoknowbeforemakinguptheirmind. Thegeneraljoboffertemplatecanbefoundhere. 2.Formaljoboffertemplate Thisformaljobofferlettersamplecanbeusedwhenacompanyisofferingafull-timepositiontothebestcandidate.Theformalofferofemploymentincludesasamplejobofferemailalongwithaformaljobofferattachmentthatcoversthemostimportanttermsofemployment. Theformaljoboffertemplatecanbefoundhere. Streamlineyourapplicanttrackingprocess Movefasteronaplatformthatautomatestheadmin.Fromrequisitiontoofferletter,Workableautomatesprocessandmanualtasks. Hireatscale 3.Informaljoboffertemplate Thisjobofferletterexampleenablesyourcandidatetoacknowledgeyourofferviaemail,andisjustasofficial,butnotascomprehensiveasourformalofferletterformat. Anemailofferlettertendstobelessformalandcoversthemostbasicaspectsofthejobofferbeforesendingafullofferletter.Anofferletteremailcanincludesalary,anoutlineofbenefits,andimmediatenextsteps.Feelfreetousethistemplatewhenauthoringajobofferemailforanyposition. Theinformaljobofferlettercanbefoundhere. 4.Part-timetoFull-timejoboffertemplate Haveyoudecidedtochangeapart-timeemployeetofull-time?Usethisjoboffertemplateandmodifyittosuityourneeds.Beforeyousendajoboffer,makesuretoaskemployeesifthey’dliketotakeonafull-timeposition.Then,sendthemajobofferemailorletterdetailingthenewposition. Thepart-timetofull-timeofferlettertemplatecanbefoundhere. 5.Internaljoboffertemplate Sometimesitiscommonforcompaniestoofferanewjobopeningtoacurrentemployee.Althoughthisisanexistingemployee,thecompanystillhastosendaninternaljoboffertotheminordertomakethisinternalpromotionofficial.Thisemailshouldfollowadiscussionandverbalagreementbetweentheemployeeandtheircurrentmanagertoensurethepromotionalignswiththeemployee’scareergoals. Thesamplejobofferlettertemplateforinternalpromotioncanbefoundhere. 6.Salesjoboffertemplate Hiringsalespeople?Whatbetterthansendingasales-customizedjoboffer.Thisofferlettertemplateforsalescandidatescontainsplaceholderswhereyoucanfillinyourcompany’sdataandyoucanalsotweakthetoneandmodifyemploymentterms. Thesalesjoboffertemplatecanbefoundhere. 7.Developersjoboffertemplate Ifyouhiringadeveloper,usethistemplatethatincludestipsonhowtooptimizeyourdeveloperjobofferletters,asamplejobofferemailandasampleformaljobofferletterfordevelopers.Youcanalsocustomizeemploymenttermsorincludeapersonalizedmessagetoyourpotentialhire. Thedevelopersjoboffertemplatecanbefoundhere. 8.TheWorkablejoboffertemplate Thisisourveryownjoboffertemplate.Weuseitforeveryformaljobofferwesendtoselectedcandidates(akaWorkablers!) TheWorkablejobofferletteremailcanbefoundhere. Tipsformakingajoboffertocandidate Makingajoboffertoacandidateseemssimpleatfirstglance:youcreatetheofferletter,askmanagementtoapproveandsendittocandidates.However,eachofthesestepsrequirestime,effortandagooddealofcoordinationandcare. Afewtipsthatwillhelpyouoptimizeyourjobofferprocessare: Coverimportantjobdetailsbeforeyoustarthiring Makeajobofferoverthephonefirst Useeffectiveofferlettertemplates Speedupthejobofferapprovalprocessviarecruitingsoftware Formoredetails,readourcompleteguidewithtipsformakingajoboffer. Furtherreading:Howtowriteastandoutjobofferemail Howyoucanmeasureandimproveyourjobofferacceptancerate Whatisofferacceptancerate? Definition:Anofferacceptancerateshowsthepercentageofcandidateswhoacceptedaformaljoboffer. Thejobofferacceptanceisausefulrecruitmentmetric. Alowrate(i.e.<40%)showsthatsomethingmightbewrongwithyourtalentacquisitionstrategies.Ontheotherhand,ahighacceptancerate(i.e.>90%)canindicatethatthere’sagoodmatchbetweenyourcompany’srequirementsandselectedcandidates’expectations.Generally,ahighoffertoacceptanceratioisacombinedresultofgoodcommunication,reasonableandcompetitiveoffers, andgoodcandidateexperience. So,itisimportanttosendaverygoodjoboffer,butalsoreceiveanacceptanceletter.Learnmoreabouttheacceptancerateandhowtoimproveitinourcomprehensivearticle. Feelfreetouseafreejobofferlettertemplatefromourlistabove,modifyingitasyouwanttomakeitfityourneedsandrequirements.   More: 12time-savingemailtemplatesforrecruiters SimplifyyourofferletterapprovalprocesswithWorkable Guidetoasuccessfulofferletterprocess     Frequentlyaskedquestions Whatisanofferletter? Whenthehiringteamfindsthebestpossiblecandidatefortheiropenrole,theymustcontacttheprospectivehiretoofferemployment.Joboffersareoftenformallettersofintroductionthatprovidecandidatesanoverviewandkeydetailsabouttheposition. Whatdoesagoodofferletterconsistof? Agoodofferlettermustincludeimportantnotices,suchas:jobtitle,startingdate,workschedule,reportinglocation,supervisor,salary,benefits,terminationconditions,andprivacypolicies.Anofferlettermayalsoincludeadescriptionofduties,theenddate(iftemporaryorcontractual),andotherimportantaspects. Whowritesanofferletter? TheHRdepartmentandthehiringmanagermakethefinaldecisionaboutwhichcandidatewillbechosenforhiring,thenwriteandsigntheofferletter. Relatedtopics HRToolkit|Tutorials| TalentAcquisition:everythingyouneedto know HRToolkit|Tutorials| Backgroundchecksforemployment:What,why,& how BackstageatWorkable|NewsandUpdates| Maximizeyourcandidates’experienceusing Workable InsideHR|Stories&Insights| USSupremeCourt’smixedrulingonvaccinemandates:Whatdoyoudo now? Getaheadwithour1000+hiringtemplates Don’tstartfromscratch.Prepped,primedandgood-to-go,ourtemplateshavegotyoucovered. Pickatemplate Populartopics COVID-19CCPABrexit PodcastInterviewprocessCoronavirusCustomerstoriesWebinarVideointerviews Let'sgrowtogether Workablehelpscompaniesofallsizeshireatscale.StarttodaybyrequestingademoorpostingajobforfreetodiscoverhowWorkablecanhelpyoufindandhiregreatpeople. Getstarted