Data Protection and Privacy: 12 Ways to Protect User Data

Another important distinction between privacy and protection is who is typically in control. For privacy, users can often control how much of their data is ... 日本語DeutschFrançais Blog Partners Events News Support TryNow Products› ←Back CloudianProducts  HyperStoreObjectStorage HyperFileNASStorage HyperIQObservability&Analytics HyperCareManagedService HyperBalanceLoadBalancer ProductSpecifications TheObjectStorage Buyer’sGuide Technical/financialbenefits;howtoevaluateforyourenvironment. GetGuide TheObjectStorage Buyer’sGuide Technical/financialbenefits;howtoevaluateforyourenvironment. GetGuide HyperIQObservability&Analytics Watch2-minIntro EvaluatorGroupWebinar SkillsShortage?EasetheStorageManagementBurden. WatchOn-Demand ScalingObjectStoragewithAdaptiveDataManagement GetWhitePaper TheObjectStorage Buyer’sGuide Technical/financialbenefits;howtoevaluateforyourenvironment. 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Dataprotectionandprivacyistypicallyappliedtopersonalhealthinformation(PHI)andpersonallyidentifiableinformation(PII).Itplaysavitalroleinbusinessoperations,development,andfinances.Byprotectingdata,companiescanpreventdatabreaches,damagetoreputation,andcanbettermeetregulatoryrequirements. Dataprotectionsolutionsrelyontechnologiessuchasdatalossprevention(DLP),storagewithbuilt-indataprotection,firewalls,encryption,andendpointprotection.   Inthisarticle: WhatIsDataProtectionPrivacyandWhyIsitImportant? WhatAreDataProtectionPrinciples? WhatIsDataPrivacyandWhyIsitImportant? WhatAreDataProtectionRegulations? DataProtectionvsDataPrivacy 12DataProtectionTechnologiesandPracticestoProtectYourData BestPracticesforEnsuringDataPrivacy InventoryYourData MinimizeDataCollection BeOpenwithYourUsers DataProtectionTrends DataPortability MobileDataProtection Ransomware CopyDataManagement(CDM) DisasterRecoveryasaService DataProtectionandPrivacywithCloudianHyperStore   WhatIsDataProtectionandWhyIsItImportant? Dataprotectionisasetofstrategiesandprocessesyoucanusetosecuretheprivacy,availability,andintegrityofyourdata.Itissometimesalsocalleddatasecurity. Adataprotectionstrategyisvitalforanyorganizationthatcollects,handles,orstoressensitivedata.Asuccessfulstrategycanhelppreventdataloss,theft,orcorruptionandcanhelpminimizedamagecausedintheeventofabreachordisaster. WhatAreDataProtectionPrinciples? Dataprotectionprincipleshelpprotectdataandmakeitavailableunderanycircumstances.Itcoversoperationaldatabackupandbusinesscontinuity/disasterrecovery(BCDR)andinvolvesimplementingaspectsofdatamanagementanddataavailability. Herearekeydatamanagementaspectsrelevanttodataprotection: Dataavailability—ensuringuserscanaccessandusethedatarequiredtoperformbusinessevenwhenthisdataislostordamaged. Datalifecyclemanagement—involvesautomatingthetransmissionofcriticaldatatoofflineandonlinestorage. Informationlifecyclemanagement—involvesthevaluation,cataloging,andprotectionofinformationassetsfromvarioussources,includingfacilityoutagesanddisruptions,applicationandusererrors,machinefailure,andmalwareandvirusattacks. Relatedcontent:Readourguidetodataprotectionprinciples WhatIsDataPrivacyandWhyIsitImportant? Dataprivacyisaguidelineforhowdatashouldbecollectedorhandled,basedonitssensitivityandimportance.Dataprivacyistypicallyappliedtopersonalhealthinformation(PHI)andpersonallyidentifiableinformation(PII).Thisincludesfinancialinformation,medicalrecords,socialsecurityorIDnumbers,names,birthdates,andcontactinformation. Dataprivacyconcernsapplytoallsensitiveinformationthatorganizationshandle,includingthatofcustomers,shareholders,andemployees.Often,thisinformationplaysavitalroleinbusinessoperations,development,andfinances. Dataprivacyhelpsensurethatsensitivedataisonlyaccessibletoapprovedparties.Itpreventscriminalsfrombeingabletomaliciouslyusedataandhelpsensurethatorganizationsmeetregulatoryrequirements. WhatAreDataProtectionRegulations? Dataprotectionregulationsgovernhowcertaindatatypesarecollected,transmitted,andused.Personaldataincludesvarioustypesofinformation,includingnames,photos,emailaddresses,bankaccountdetails,IPaddressesofpersonalcomputers,andbiometricdata. Dataprotectionandprivacyregulationsvarybetweencountries,states,andindustries.Forexample,ChinahascreatedadataprivacylawthatwentintoeffectonJune1,2017,andtheEuropeanUnion’s(EU)GeneralDataProtectionRegulation(GDPR)wentintoeffectduring2018.Non-compliancemayresultinreputationdamagesandmonetaryfines,dependingontheviolationasinstructedbyeachlawandgoverningentity. Compliancewithonesetofregulationsdoesnotguaranteecompliancewithalllaws.Additionally,eachlawcontainsnumerousclausesthatmayapplytoonecasebutnotanother,andallregulationsaresubjecttochanges.Thislevelofcomplexitymakesitdifficulttoimplementcomplianceconsistentlyandappropriately. Learnmoreinourdetailedguidesto: Dataprotectionregulations GDPRdataprotection DataProtectionvsDataPrivacy Althoughbothdataprotectionandprivacyareimportantandthetwooftencometogether,thesetermsdonotrepresentthesamething. Oneaddressespolicies,theothermechanisms Dataprivacyisfocusedondefiningwhohasaccesstodatawhiledataprotectionfocusesonapplyingthoserestrictions.Dataprivacydefinesthepoliciesthatdataprotectiontoolsandprocessesemploy. Creatingdataprivacyguidelinesdoesnotensurethatunauthorizedusersdon’thaveaccess.Likewise,youcanrestrictaccesswithdataprotectionswhilestillleavingsensitivedatavulnerable.Bothareneededtoensurethatdataremainssecure. Userscontrolprivacy,companiesensureprotection Anotherimportantdistinctionbetweenprivacyandprotectioniswhoistypicallyincontrol.Forprivacy,userscanoftencontrolhowmuchoftheirdataissharedandwithwhom.Forprotection,itisuptothecompanieshandlingdatatoensurethatitremainsprivate.Complianceregulationsreflectthisdifferenceandarecreatedtohelpensurethatusers’privacyrequestsareenactedbycompanies. Learnmoreinourdetailedguidesto: Dataprotectionpolicy Dataprotectionstrategy 12DataProtectionTechnologiesandPracticestoProtectYourData Whenitcomestoprotectingyourdata,therearemanystorageandmanagementoptionsyoucanchoosefrom.Solutionscanhelpyourestrictaccess,monitoractivity,andrespondtothreats.Herearesomeofthemostcommonlyusedpracticesandtechnologies: Datadiscovery—afirststepindataprotection,thisinvolvesdiscoveringwhichdatasetsexistintheorganization,whichofthemarebusinesscriticalandwhichcontainssensitivedatathatmightbesubjecttocomplianceregulations. Datalossprevention(DLP)—asetofstrategiesandtoolsthatyoucanusetopreventdatafrombeingstolen,lost,oraccidentallydeleted.Datalosspreventionsolutionsoftenincludeseveraltoolstoprotectagainstandrecoverfromdataloss. Storagewithbuilt-indataprotection—modernstorageequipmentprovidesbuilt-indiskclusteringandredundancy.Forexample,Cloudian’sHyperstoreprovidesupto14ninesofdurability,lowcostenablingstorageoflargevolumesofdata,andfastaccessforminimalRTO/RPO.Learnmoreinourguidetosecuredatastorage. Backup—createscopiesofdataandstoresthemseparately,makingitpossibletorestorethedatalaterincaseoflossormodification.Backupsareacriticalstrategyforensuringbusinesscontinuitywhenoriginaldataislost,destroyed,ordamaged,eitheraccidentallyormaliciously.Learnmoreinourguidetodataavailability. Snapshots—asnapshotissimilartoabackup,butitisacompleteimageofaprotectedsystem,includingdataandsystemfiles.Asnapshotcanbeusedtorestoreanentiresystemtoaspecificpointintime. Replication—atechniqueforcopyingdataonanongoingbasisfromaprotectedsystemtoanotherlocation.Thisprovidesaliving,up-to-datecopyofthedata,allowingnotonlyrecoverybutalsoimmediatefailovertothecopyiftheprimarysystemgoesdown. Firewalls—utilitiesthatenableyoutomonitorandfilternetworktraffic.Youcanusefirewallstoensurethatonlyauthorizedusersareallowedtoaccessortransferdata. Authenticationandauthorization—controlsthathelpyouverifycredentialsandassurethatuserprivilegesareappliedcorrectly.Thesemeasuresaretypicallyusedaspartofanidentityandaccessmanagement(IAM)solutionandincombinationwithrole-basedaccesscontrols(RBAC). Encryption—altersdatacontentaccordingtoanalgorithmthatcanonlybereversedwiththerightencryptionkey.Encryptionprotectsyourdatafromunauthorizedaccessevenifdataisstolenbymakingitunreadable.Learnmoreinguidetodataencryption. Endpointprotection—protectsgatewaystoyournetwork,includingports,routers,andconnecteddevices.Endpointprotectionsoftwaretypicallyenablesyoutomonitoryournetworkperimeterandtofiltertrafficasneeded. Dataerasure—limitsliabilitybydeletingdatathatisnolongerneeded.Thiscanbedoneafterdataisprocessedandanalyzedorperiodicallywhendataisnolongerrelevant.Erasingunnecessarydataisarequirementofmanycomplianceregulations,suchasGDPR.FormoreinformationaboutGDPR,checkoutourguide:GDPRDataProtection. Disasterrecovery—asetofpracticesandtechnologiesthatdeterminehowanorganizationdealswithadisaster,suchasacyberattack,naturaldisaster,orlarge-scaleequipmentfailure.Thedisasterrecoveryprocesstypicallyinvolvessettinguparemotedisasterrecoverysitewithcopiesofprotectedsystems,andswitchingoperationstothosesystemsincaseofdisaster.   Relatedcontent:Readourguidetocontinuousdataprotection CriticalBestPracticesforEnsuringDataPrivacy Creatingpoliciesfordataprivacycanbechallengingbutit’snotimpossible.Thefollowingbestpracticescanhelpyouensurethatthepoliciesyoucreateareaseffectiveaspossible. InventoryYourData Partofensuringdataprivacyisunderstandingwhatdatayouhave,howitishandled,andwhereitisstored.Yourpoliciesshoulddefinehowthisinformationiscollectedandactedupon.Forexample,youneedtodefinehowfrequentlydataisscannedforandhowitisclassifiedoncelocated. Yourprivacypoliciesshouldclearlyoutlinewhatprotectionsareneededforyourvariousdataprivacylevels.Policiesshouldalsoincludeprocessesforauditingprotectionstoensurethatsolutionsareappliedcorrectly. Relatedcontent:Readourguidetodataprotectionimpactassessment MinimizeDataCollection Ensurethatyourpoliciesdictatethatonlynecessarydataiscollected.Ifyoucollectmorethanwhatyouneed,youincreaseyourliabilityandcancreateanundueburdenonyoursecurityteams.Minimizingyourdatacollectioncanalsohelpyousaveonbandwidthandstorage. Onewayofachievingthisistouse“verifynotstore”frameworks.Thesesystemsusethird-partydatatoverifyusersandeliminatetheneedtostoreortransferuserdatatoyoursystems. BeOpenwithYourUsers Manyusersareawareofprivacyconcernsandarelikelytoappreciatetransparencywhenitcomestohowyou’reusingandstoringdata.Reflectingthis,GDPRhasmadeuserconsentakeyaspectofdatauseandcollection. Youcanbesuretoincludeusersandtheirconsentinyourprocessesbydesigningprivacyconcernsintoyourinterfaces.Forexample,havingclearusernotificationsoutliningwhendataiscollectedandwhy.Youshouldalsoincludeoptionsforuserstomodifyoropt-outofdatacollection. DataProtectionTrends Herearesomeimportanttrendsdrivingtheevolutionofdataprotection. DataPortabilityandDataSovereignty DataportabilityisanimportantrequirementformanymodernITorganizations.Itmeanstheabilitytomovedatabetweendifferentenvironmentsandsoftwareapplications.Veryoften,dataportabilitymeanstheabilitytomovedatabetweenon-premisesdatacentersandthepubliccloud,andbetweendifferentcloudproviders. Dataportabilityalsohaslegalimplications—whendataisstoredindifferentcountries,itissubjecttodifferentlawsandregulations.Thisisknownasdatasovereignty. Relatedcontent:ReadourguidetoDatasovereignty Traditionally,datawasnotportableanditrequiredhugeeffortstomigratelargedatasetstoanotherenvironment.Clouddatamigrationwasalsoextremelydifficult,intheearlydaysofcloudcomputing.Newtechnicalmethodsaredevelopingtomakemigrationeasier,andthusmakedatamoreportable. Arelatedissueisportabilityofdatawithinclouds.Cloudserviceproviderstendtohaveproprietarydataformats,templates,andstorageengines.Thismakesitdifficulttomovedatafromonecloudtoanother,andcreatesvendorlockin.Increasingly,organizationsarelookingforstandardizedwaysofstoringandmanagingdata,tomakeitportableacrossclouds. Learnmoreinourdetailedguidesabout: Dataprotectioninthecloud Office365dataprotection MobileDataProtection Mobiledeviceprotectionreferstomeasuresdesignedtoprotectsensitiveinformationstoredonlaptops,smartphones,tablets,wearablesandotherportabledevices.Afundamentalaspectofmobiledevicesecurityispreventingunauthorizedusersfromaccessingyourcorporatenetwork.InthemodernITenvironment,thisisacriticalaspectofnetworksecurity. Therearemanymobiledatasecuritytools,designedtoprotectmobiledevicesanddatabyidentifyingthreats,creatingbackups,andpreventingthreatsontheendpointfromreachingthecorporatenetwork.ITstaffusemobiledatasecuritysoftwaretoenablesecuremobileaccesstonetworksandsystems. Commoncapabilitiesofmobiledatasecuritysolutionsinclude: Enforcingcommunicationviasecurechannels Performingstrongidentityverificationtoensuredevicesarenotcompromised Limitingtheuseofthird-partysoftwareandbrowsingtounsafewebsites Encryptingdataonthedevicetoprotectagainstdevicecompromiseandtheft Performregularauditsofendpointstodiscoverthreatsandsecurityissues Monitoringforthreatsonthedevice Settingupsecuregatewaysthatcanallowremotedevicestoconnectsecurelytothenetwork Ransomware Ransomwareisarisingcybersecuritythreat,whichisatopsecuritypriorityforalmostallorganizations.Ransomwareisatypeofmalwarethatencryptsuserdataanddemandsaransominordertoreleaseit.Newtypesofransomwaresendthedatatoattackersbeforeencryptingit,allowingtheattackerstoextorttheorganization,threateningtomakeitssensitiveinformationpublic. Backupsareaneffectivedefenseagainstransomware—ifanorganizationhasarecentcopyofitsdata,itcanrestoreitandregainaccesstothedata.However,ransomwarecanspreadacrossanetworkoveralongperiodoftime,withoutencryptingfilesyet.Atthisstageransomwarecaninfectanyconnectedsystem,includingbackups.Whenransomwarespreadstobackups,itis“gameover”fordataprotectionstrategies,becauseitbecomesimpossibletorestoretheencrypteddata. Therearemultiplestrategiesforpreventingransomwareandinparticular,preventingitfromspreadingtobackups: Thesimpleststrategyistousetheold3-2-1backuprule,keepingthreecopiesofthedataontwostoragemedia,oneofwhichisoffpremises. Securityvendorshaveadvancedtechnologiesthatcandetectransomwareatitsearlystages,orintheworstcase,blockencryptionprocessesastheybegin. Storagevendorsareofferingimmutablestorage,whichensuresthatdatacannotbemodifiedafteritisstored.LearnhowCloudiansecurestoragecanhelpprotectyourbackupsfromransomware. Relatedcontent:Readourguidetoransomwaredatarecovery CopyDataManagement(CDM) Largeorganizationshavemultipledatasetsstoredindifferentlocations,andmanyofthemmayduplicatedatabetweenthem. Duplicatedatacreatesmultipleproblems—itincreasesstoragecosts,createsinconsistenciesandoperationalissues,andcanalsoresultinsecurityandcompliancechallenges.Typically,notallcopiesofthedatawillbesecuredinthesameway.Itisnousesecuringadatasetandensuringitiscompliant,whenthedataisduplicatedinanotherunknownlocation. CDMisatypeofsolutionthatdetectsduplicatedataandhelpsmanageit,comparingsimilardataandallowingadministratorstodeleteunusedcopies. DisasterRecoveryasaService Disasterrecoveryasaservice(DRaaS)isamanagedservicethatgivesanorganizationacloud-basedremotedisasterrecoverysite. Traditionally,settingupasecondarydatacenterwasextremelycomplexandinvolvedmassivecosts,andwasonlyrelevantforlargeenterprises.WithDRaaS,anysizeorganizationcanreplicateitslocalsystemstothecloud,andeasilyrestoreoperationsincaseofadisaster. DRaaSservicesleveragepubliccloudinfrastructure,makingitpossibletostoremultiplecopiesofinfrastructureanddataacrossmultiplegeographicallocations,toincreaseresiliency. DataProtectionandPrivacywithCloudianHyperStore Dataprotectionrequirespowerfulstoragetechnology.Cloudian’sstorageappliancesareeasytodeployanduse,letyoustorePetabyte-scaledataandaccessitinstantly.Cloudiansupportshigh-speedbackupandrestorewithparalleldatatransfer(18TBperhourwriteswith16nodes). Cloudianprovidesdurabilityandavailabilityforyourdata.HyperStorecanbackupandarchiveyourdata,providingyouwithhighlyavailableversionstorestoreintimesofneed. InHyperStore,storageoccursbehindthefirewall,youcanconfiguregeoboundariesfordataaccess,anddefinepoliciesfordatasyncbetweenuserdevices.HyperStoregivesyouthepowerofcloud-basedfilesharinginanon-premisedevice,andthecontroltoprotectyourdatainanycloudenvironment. LearnmoreaboutdataprotectionwithCloudian. LearnMoreAboutDataProtectionandPrivacy Dataprotectionandprivacyisabroadtopic.Asuccessfuldataprotectionprocedurecanpreventdataloss,orcorruptionandreducedamagecausedintheeventofabreach.Dataprivacymethodsensurethatsensitivedataisaccessibleonlytoapprovedparties. There’salotmoretolearnaboutdataprotectionandprivacy.Tocontinueyourresearch,takealookattherestofourblogsonthistopic: KeepingUpwithDataProtectionRegulations Thewidespreadusageofpersonalandsensitivedata,hasraisedthesignificanceofprotectingthisdatafromloss,andcorruption.GlobalauthoritieshavesteppedinwithregulatorycompliancelikeGeneralDataProtectionRegulation(GDPR). TheGDPRemphasizesthepersonaldatarightsofEUresidents,includingtherighttochange,access,erase,ortransfertheirdata.Personaldatareferstoanyinformationthatrelatestoanindividual.Thisincludesnames,physicaltraits,addresses,racialorethniccharacteristics,andbiometricdatalikeDNAandfingerprints. Youcanlearnmoreaboutdataprotectionregulationsinourarticle: KeepingUpwithDataProtectionRegulations   DataAvailability:EnsuringtheContinuedFunctioningofBusinessOperations Businessesrelyondatatodeliverservicesandproductstotheircustomers.Tokeeptheirdataavailableatalltimes,companiesneedtokeeptheITinfrastructureactiveeveninthecaseofadisaster.Thisstateofguaranteedaccesstodataisknownasdataavailability. Thisarticlereviewsthebasicsofdataavailabilityanditschallenges,andofferstechniquestomaintainahighlevelofdataavailability. Readmore:DataAvailability:EnsuringtheContinuedFunctioningofBusinessOperations   HowYouCanMaintainSecureDataStorage Organizationsusuallystoresensitivedataontheircomputers,servers,andonthecloud.Withoutaproperdatasecuritypolicy,sensitiveinformationcanfallintothehandsofattackers,enablingthemtogainaccesstoyournetwork,andexposethepersonalinformationofcustomersandemployees. Thisarticleintroducestheconceptofdatasecurityandthedifferenttoolsandmethodsyoucanusetoprotectyourdataandpreventadisaster. Readmore:HowYouCanMaintainSecureDataStorage   DataEncryption:AnIntroduction Dataencryptionisaprocessofconvertingdataintoencodedinformation,calledciphertext.Theencodedinformationcanonlybedecodedwithauniquedecryptionkey.Youcangeneratethekeyeitheratthetimeofencryptionorbeforehand. Encryptionensurestheintegrityofdatabyprotectingitfromunauthorizedmodification.Encryptionreducestheriskofaccessingdatafromuntrustworthysourcesbyverifyingdata’ssource. Readmore:DataEncryption:AnIntroduction ContinuousDataProtection ContinuousDataProtectionisamethodforbackingupdataeverytimeachangeismade.A continuousdataprotectionsystemmaintainsarecordofalldatachangesandenablesyoutorestoreasystemtoanypreviouspointintime. Thistypeofbackupsolvestheproblemoflosingdatacreatedbetweentwoscheduledbackups.Italsoprovidesprotectionagainstattackslikeransomwareormalware,aswellasaccidentaldeletionofdata. Readmore:ContinuousDataProtection GDPRDataProtection TheGDPRisalegalstandardthatprotectsthepersonaldataofEuropeanUnioncitizens.AnycompanythatprocessesandstorespersonaldataofEUcitizens,evenifitisnotphysicallylocatedintheEU,mustapplytotheGDPRrules. TherearetwomainrolesintheGDPR:theGDPRDataProcessorisanentitythatholdsorprocessesthistypeofdataonbehalfofanotherorganization,andaGDPRDataControllerthatcollectsorprocessespersonaldataforitsownpurposes. Readmore:GDPRDataProtection S3ObjectLock—ProtectingDataforRansomwareThreatsandCompliance AmazonS3ObjectLockstoresobjectsusingawrite-once-read-many(WORM)model.ObjectLockpreventsobjectversiondeletionduringauser-definedretentionperiod.ImmutableS3objectsareprotectedusingobject,orbucket-levelconfigurationofWORMandretentionattributes. Thisfunctionalityprovidesbothdataprotection,includingextraprotectionagainstaccidentalormaliciousdeletionaswellasransomwareandregulatorycompliance. Readmore:S3ObjectLock—ProtectingDataforRansomwareThreatsandCompliance Office365DataProtection.ItisEssential. Thecloud-basedsubscriptionofOffice365enablesemployeestoworkanywhere,anytimewithouttheneedtohosttheirowncontentandemails.However,thesefilesarenotalwaysprotectedfromfailure,disaster,orattack.Organizationscanachievethisbybackingupdatainsecureandreliablestorage,on-premorinthecloud. Readmore:Office365DataProtection.ItisEssential SeeOurAdditionalGuidesonKeyDataProtectionTopics: Wehaveauthoredin-depthguidesonseveralotherdataprotectiontopicsthatcanalsobeusefulasyouexploretheworldofdatabackup.Alsorefertothecompleteguidetodatabreaches. DataBackupGuide Databackupiscriticaltoensureorganizationscanrecoverfromvarioustypesofdatalosses.Learnhowtosuccessfullyimplementdatabackuptechniques. Seetoparticlesinourdatabackupguide: DataArchivesandWhyYouNeedThem BackupCloudStorage:EnsuringBusinessContinuity BackupStorage:CloudvsOn-Premises   EndpointSecurity AuthoredbyCynet Threatactorsoftenleverageendpointstogainunauthorizedaccessandlaunchvariousattacks.Endpointsecurityprovidesthevisibilityneededtodetectandrespondtoendpointthreats. Seetoparticlesinourendpointsecurityguide: CloudEndpointProtection:ProtectingYourWeakestLink EPPSecurity:Prevention,DetectionandResponseatYourFingertips EndpointSecurityVPN:SecuringRemoteAccess   DataClassification AuthoredbySatori Learnhoworganizationsclassifylargescaledatasetsinordertobettersecureandprotecttheirmostsensitiveandvaluabledata.  DataClassification:Compliance,Concepts,and4BestPractices DataClassificationPolicy:Benefits,Examples,andTechniques DataClassificationTypes:Criteria,Levels,Methods,andMore GetStartedWithCloudianToday RequestaDemo Joina30minutedemowithaCloudianexpert. 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