16 Templates for Follow Up Emails After a Meeting ...

How to Write a Thank You Email After Meeting ... Attending the same college or having similar academic interests; Reference something they ... Sales|13minread 16TemplatesforFollowUpEmailsAfteraMeeting,Conference,andMore WrittenbyKristenBaker @kbakes_2 Download30FreeFollow-UpEmailTemplatestoSendBetterEmails.Getthe30FreeEmailTemplates It'snosecretthatnetworkingcanbetime-consuminganddifficult.Organizingmeetings,makingphonecalls,sendingemails,andattendingconferences—alotgoesintorelationship-building,nomatteryourindustry. Oneofthemostimportantpartsofthenetworkingprocesshappensafteryourfirstinteractionwiththepersonorbusinessyou'recommunicatingwith...whenyousendyourfollow-upemail. That'swhywe'vecreatedthisguide—loadedwithinsidertipsandtemplates,it'sheretohelpyousendeffectivepost-networkingfollow-upemails. Thefollowingemailtemplateswillhelpyoushowyourrecipientsthevalueyouprovideanddevelopmeaningfulrelationshipswiththem. Follow-UpEmailSubjectLines Beforewelookatthefollow-uptemplatesbelow,let'sreviewtheimportanceofincludingstrongsubjectlinesinyouremails. Yoursubjectlineisthefirstthingarecipientseeswhentheyglanceattheirinbox—meaning,itneedstograbtheirattentionandmakethemwanttoopenyourmessage. HubSpotspenttimeexploringsubjectlinesthatinfluencepeopletoopenemails.So,withthatdatacollectedinmind,we'vecompiledsomepopularfollow-upemailsubjectlinestouseafteryournextnetworkingevent,meeting,orconference. FeaturedResource 30FreeFollow-UpEmailTemplates Filloutthisformtogetyourfreetemplates. HowtoSendaFollow-UpEmailAfterNetworking Now,let'slookathowyoucancraftyourfollow-upemail.Yourmessageshouldincludethefollowingfeatures,nomatterthetypeofnetworkingyoutookpartinorwhichindustryyou'rein. Follow-UpEmailMust-Haves Youremailshouldgetthereader’sattentionandmostimportantly,remindthemwhyyoushouldbeincludedintheirprofessionalnetwork.Ifyou’vejustcomebackfromanetworkingevent,everyoneisgoingtobebombardedwiththesame,formulaicemails.Don’tgetlostinthesauce.Bepleasant,gettothepointquickly,anddemonstrateyourvalue. Whenwritingyouremail,besureto: Writeanattention-grabbingsubjectline. Mentionaconversationyouhadwithyourrecipientwhileatthemeeting,conference,networkingevent,etc.toprovidecontextforyourrecipient—thiswilljogtheirmemorysotheycanrememberyou. Includedetailsaboutthevaluethatyouprovide—howcanyouhelpyourrecipient?Whyisthisrelationshipmutuallybeneficial? Copyeditthefollow-upemail—severaltimes—soyourmessageisflawless.(Youwouldn'twantarecruiteratyourdreamcompanyreadingthroughanerror-riddenmessage.) AddaPersonalTouch Onceyou’vesucceededincommunicatingyourvalueandinterestinaprofessionalrelationship,addapersonaltouch.Politenessandsincerityarekey.Hereareafewthingsyoucanaddtoyourmessage: Expressyourgratitudeandthankyourrecipientfortheirtime. Asktokeepintouch,setupaface-to-facemeeting,orscheduleaphonecall—besuretoprovideatleasttwodatesandtimesthatyou'reavailable. Signyouremailtoensurethefollow-upfeelsprofessionalandpersonal.(YoumayalsohyperlinktoyourLinkedInprofilehere.) WhentoFollow-UpAfteraMeeting Asforwhentosendyourfollow-upemail,here'sthegeneralruleofthumbbasedonthetypeofnetworking: Note:Ifyou'reaHubSpotuser,youcanautomateyourfollow-upemailswithSequencestosavetime. Within24hours:Interview,businessmeeting,deal,conference,interview,orspecialevent. Within48hours:Submissionofapplicationoranothertypeofform. Within1-2weeks:Follow-upafternoresponseregardingameetingrequestorthestatusofajobopportunity. Every3months:Catchupwithamemberofyournetworktomaintainyourrelationshipwiththem. Allowyouremailrecipientstobookfollow-upmeetingsonyourcalendarwithfreeappointmentschedulingsoftware. HowtoWriteaThankYouEmailAfterMeeting Expressgratitudefortheirtime. Lifegetsbusy.Betweenjugglingworkandfamilyobligations,timeisapreciouscommodity.Assuch,it’simportanttothankyourrecipientfortakingtimeoutoftheirdaytomeetwithyou.Evenifyou’vealreadythankedtheminpersonduringyourmeeting,reiteratingyourgratitudeisakindgesturethatshowsthatyouappreciatetheirtime. Refreshtheirmemory(ofyou). Ifyou’refollowingupwithanewprospect,it’sagoodideatoremindtherecipientwhoyouare. You’llwanttojogtheirmemoryabouthowyoumetatthebeginningofyourmessage,whichwillsparethemfromhavingtospendextratimetryingtofigureoutwhoyouareandhowyougottheircontactinformation. Includeabriefrecapofwhatwasdiscussedandkeytakeaways. Forbusinessmeetings,providingabriefrecapofwhatwascoveredcanbesuperhelpfultoreiteratekeylearningsandobjectivesdiscussedinthemeeting.Evenifattendeestooktheirownnotes,chancesarethey'renotuniformandtheymayhavemissedsomedetails.Providingasummaryinwritingwillensureeveryoneisonthesamepageandknowswhat'sexpectedgoingforward. Forexample,youmayprovide: Summaryofkeymetricsdiscussed Wherethecompanyisexcellingorwhereitisfallingshort Colleagueachievements Newproductinformationorchangesinstrategy Anemailrecapisalsoagreatwaytoprovideclarificationandanswerquestionsraisedinthemeeting.Youcanattachanyrelatedsupplementaldocumentstothisemailtoo. Referenceacommoninterest. Anotheremailstrategyistohighlightacommoninterestyousharewiththecontactorprospect.Thisisespeciallyhelpfulwhenyourrelationshipisneworyou'vejustbeenintroduced.Meetingnewpeoplecanbeawkwardbutfocusingonwhatyouhaveincommonhelpsbreaktheice,andwillaidinkeepingtheconversationgoing. BrowsetheirLinkedInprofileorvisittheirpersonalwebsiteiftheyhaveone. Youcouldreference: Havingsimilarhobbies Growingupinthesamestate,orexperiencelivinginthesamecity Attendingthesamecollegeorhavingsimilaracademicinterests Referencesomethingtheypostedthatinterestedyou Makingtheextraefforttoestablishaconnection,showsthatyouhaveagenuineinterestinthemasaperson,notjustasabusinesscontact. Includenextsteps. Ifyou’resendingafollow-upemailtoyourteamorprospect,includingnextstepsisagoodwaytogettheballrolling.Thiscanbealistofactionitemswithanassignedpointpersonsothateachteammemberknowswhattheyareresponsibleforandwhatisexpected. Itcouldalsobeassimpleassettingupadatetomeetagain. Follow-UpEmailTemplates Let'sreviewsometemplatesforyourfollow-upemailsafternetworking.Eachofthesetemplatesisorganizedbyusecasesoyoucaneasilyidentifythefollow-upscenariothatsuitsyourneeds. FollowAlongWithHubSpot'sFreeFollow-UpEmailTemplates DownloadNow UseCase1:AfteraConferenceorEvent Aftermeetingsomeoneataconferenceorevent,yourfollow-upemailshouldremindthemofwhoyouareanddemonstratethevaluethatyoubringtothetable. Haveyoutriedusing[tool]for[goal]? Hi[FirstName,] Sogladwegottomeetat[Event].Icheckedoutyourwebsiteafterwardandlovedyourtakeoncreatinghigh-performanceteams.Haveyoutriedusingthe[Recommendation]?Iusethatframeworkwithmyteamandithasbeenincrediblysuccessful. Happytochatmoreaboutitorsendoversometemplatesandexamplesifyou’reinterested. Again,itwasgreatmeetingyouat[NameofNetworkingEvent],andIhopetoseeyouagainsoon. [Signature] ThismayhelpwithyourQ3objectives Hi[FirstName,] Itwasgreatmeetingyouat[NameofEvent].Irememberyoumentioningthatyou’retryingtorevamp[Project]nextquarter,andIthoughtIwouldshareabookthatIusedtoexceedmyowntargetgoalsby[result].It’scalled[NameofBook]andIjustsentyoutheKindleversionofit.Hopeyoulikeit!Happytodiscussthebookormyapproachifyou’dlike.Justletmeknow![Signature] UseCase2:ToAskforaMeeting Maybeyou'relookingtoscheduleameetingwithsomeoneyoumettocontinuebuildingyourrelationshipwiththem.Whetherthey'relocatedinyourcityorelsewhere,youcanstillrequestthatfollow-upmeetinginyourmessage. Freeforcoffee?Onme! Hi[FirstName,] I’vereallyenjoyedlearningmoreaboutwhatyoudoandwouldlovetheopportunitytoconnectovercoffeetolearnmoreaboutyourexperiencewith[IndustryorSpecialty].I’mcurrentlyworking[RoleorProject]at[CompanyName]andIamveryinterestedinlearningmoreabouthowyouuseA/Btestingtoenhance[DetailMentionedinLastConversation].Iknowyoumustbeverybusy,butIthoughtI’dtrymyluck.Wouldyoubeabletograbacoffeefor20minutesthis[DayofWeek]at[Time]?Thanks, [Signature] WhileI'mintheneighborhood... Hi[FirstName,] I’mherein[CityName]thisweek—I’vemissedbeingoutin[CityorStateName]!Iknowyoumustbebusy,butI’vealwaysadmiredyourworkinyourroleandappreciatedallyouhadtosaywhen[MentionLastTimeYouSpoke].Sincethen,I’vemadesomedevelopmentsofmyowninthisarenaandI'dlovetosharethemwithyouovercoffee.Ifyou’rearound,I’mflexibletoworkwithyourschedulewhileI'mintown. [Signature] UseCase3:FollowUptotheFollow-UpMeetingRequest Ifyou'remissingaresponsetoyourinitialmeetingrequest,it'spossibleyourfollow-upemailgotlostintherecipient'sinboxortheysimplyforgottorespond.Insituationslikethese,aquickremindermessagemaybealltheyneedtogetbacktoyou. DidIgetlost? Hi[FirstName,] Justwantedtosendyouaquickfollow-upincasethisemailgotburied. [Signature] UseCase4:ToPromoteYourBusinessorService Again,follow-upemailsafternetworkingaremessagesinwhichyoucandemonstrateyourvalue.They'reagreatopportunitytopromotetheproductsorservicesyouofferthatsolvepainpointssimilartotheonesyourrecipientisexperiencing. Howcanwehelpyousolve[businesschallenge]? Hi[FirstName,] Greatmeetingyouyesterdayandlearningmoreaboutthe[CompanyName]story.Ireallyadmirehowyou[Compliment].I’vebeenthinkingaboutyourstrugglewith[BusinessChallenge]more,andIthinkwecouldhelpyousolvetheproblembythinkingthrough[YourSolution].Thereareatonofcompaniesjustlikeyoursusingour[NewProduct]whichhelpswith[ValueofProduct].Wouldyoubeabletohoponacallsometimethisweektodiscussmore?Icanalsointroduceyoutoafewofourcustomersthatwereexperiencingthesameissueswiththeirteamspriortousingourproduct.Cheers, [Signature] Greatmeetingyou,thoughtyoumightbeinterestedin[Resource] Hi[FirstName,] Itwasgreatmeetingatthe[NameofEvent].Irememberyoutalkingabouthowyouhad[Project]comingup.IjustsentyoutheKindleversionofmyfavoritebrandingbook,[NameofBook].Ihopeitishelpful.Bytheway,haveyoueverconsideredour[Product]for[SolutionProductProvides]?Ifso,I’dloveanybrutalfeedback.Iprovidedsomespecificquestionsbelow.AnythingIcanhelpwith? [Signature] UseCase5:AfterAColdAsk Indifferentnetworkingsituations,youmayfindyourselfneedinghelpfromastranger—someoneyoucan'taskafriendorcolleaguetoconnectyouwith.But,whenyousendamessagetoastranger,youmaynothearbackthefirsttime.So,bereadywithyourfollow-up. Youmightfindthis[Resource]valuable Hi[FirstName,] I'm[Name]from[CompanyName]. Isentyouanemaillastweekabout[Resource]thatcouldbeusefulforyourreaders.I'vecomeacrossyourwebsiteandit'samazinghowmuchvalueyouofferreaderslookingtolearnabout[BlogContentTopic].Ithoughtyou'dbeinterestedinincludingourresourceinyourround-uppagebecauseit'sdifferentfromtheotherlinksyou'vereferencedandmayprovideyourreaderswithadifferentwayofconsuminginformationabout[Topic]—amorevisualmedium.Youcantakealookattheresourcehere:[InsertHyperlink].Letmeknowifyoudecidetoshareit!Iwouldloveyourfeedbackaswell. [Signature] UseCase6:ThankYouEmailAfterMeeting Inathank-youfollow-upemail,describeconcreteresultsyourcontacthelpedyouachieveandexpresswhythatresultismeaningful. Anotherruleistopayitforward.Inreturnfortheirhelp,youcanprovidesomethingvaluabletotherecipientintheformofanintroductionorarelevantresourcethatdemonstratesyourgratitudeandthefactyou'renotlookingforaone-wayrelationship. Thoughtyoumightliketomeet[Name] Hi[FirstName,] Thankyousomuchformeetingwithmetoday.Ireallyenjoyedourconversationandlearningmoreaboutwhatyoudoat[CompanyName].Itrulyappreciatedallyouradviceandtipsonhowtobreakinto[Industry].Iactuallyjustmet[NameofContact]whorunsthe[DepartmentName]at[CompanyName]andIthinkyoutwowouldreallyhititoff.ShehasaninterestingperspectivethatIthinkyouwouldfinduseful.CanImakeanintro?Thanksagainforyourtime,andgoodluckwithyourupcomingfeaturelaunch!Ihopetostayintouchandseeyouaroundsoon.Best, [Signature] Sonicetomeetyou[Name]! Hi[FirstName,] Thankyousomuchfortakingtimeoutofyourbusyscheduletomeetwithmetodayanddiscuss[Topic]. Ienjoyedlearningmoreabout[SpecificDiscussionPoint]andhearingmoreaboutyourexperienceasa[JobTitle]. Ourdiscussionconfirmedmyinterestinthisindustry,andIhopetokeepintouchasIbeginmyjourneytowardsacareerpathsimilartotheoneyou'vetaken. Thankyouagainforyourtimeandadvice. Best, [Signature] Feeling[InsertEmotion]?Letmehelp Hi[FirstName,] Thankssomuchformeetingwithmetoday.Itwasgreattoconnectwithyouon[Topic].I’mtouchingbaseagainwithafewresourcesthatIthinkwouldbehelpfulasyourbusinesstriesto[OutlineDesiredResults]. [Link1]:[ExplainValueofAsset] [Link2]:[ExplainValueofAsset] [Link3]:[ExplainValueofAsset] Ifthisisn’tagoodtimeforustoconnect,I’dloveforustostayincontact.Feelfreetoputsometimeonmycalendar[InsertLink]sowecandiscussthisfurther. Best! [Signature] UseCase7:AskingForAnIntroduction Let’ssaythepersonyouarenetworkingwithisofvaluebecauseofsomeoneelseintheirnetwork-someoneyouwanttoknow.Togetintroducedtothisvaluablecontact,it’softenbesttogothroughareferralintroductionviathepersonyoujustmet. Introductionto[ContactName]? Hi[FirstName,] Itwasfantasticmeetingyoulastweekat[Event].Ienjoyedourconversationabout[TopicDiscussed].AswewerediscussingwhatI’mworkingon,youmentionedthatyouknow[ContactName]overat[CompanyName]andhowshe'sanexpertinthisspace.Ifyou'rewilling,anintroductionto[ContactName]wouldbegreatlybeneficial.IunderstandyoumighthavealotgoingonsoIattachedashortmessagebelowtomaketheintroductionaseasyaspossible.Wouldyoubeabletotakeamomenttointroduceme? Thankyou. [—AboutYourName&YourCompany/Product/Project][Descriptiontobeusedintheintroductionemail] [Signature] UseCase8:AfterBusinessMeeting Everyemailyousendisareflectionofyou—so,whenyousendfollow-upemailsafterbusinessmeetings,ensurethey'reasusefulaspossibleforrecipients. Ifthebusinessmeetingisespeciallylongorimportant,youmayevenmentionafewnotableaccomplishmentsinyouremail.Thishelpsyoukeepeveryonemotivatedwhileshowingthemyourecognizetheirachievements. [Date]meetingrecap Hi[TeamName], Thanksforanothergreatmeetingtoday.Here’saquickrecapofwhatwetalkedabout,whatwehavetofocusoninthecomingweeks,andthestepsweneedtotaketoaccomplishourgoals.Objective: [Discussmonthlygrowthfigurestodeterminewins,losses,andareastoimprove]Conversationitems: [Newchannelsstrugglingtomaintainretentionlevels] [Missedtarget:increaseupgradedusersby7%] [Hiringneeds:3additionstogrowthteam,7additionstodevteam]Actionitems: [Restructuresupportteamtoimproveretentionandcustomersatisfaction(Owner)] [ImplementA/Btestingdiscussedonpremiumproducts(Owner)] [Beginjobboardpostingandinternaloutreachforopenpositions(Owner]Nextmeeting:[date]toreviewlearningsfrom[topic] [Signature] Keepitup! HiAll, Incrediblyexcitedabouttheprogresswe’veallmade.Wantedtotakeamomenttorecognizeafewkeyaccomplishments: [-Describekeyaccomplishmentandwhyitmatters.] [-Describekeyaccomplishmentandwhyitmatters.]Inaddition,Iwantedtorecognizesomekeyplayersinmakingtheabovehappensmoothly. [-[TeamMemberName]:Describekeyaccomplishmentandwhyitmatters.] [-[TeamMemberName]:Describekeyaccomplishmentandwhyitmatters.] Thankyou! [Signature] UseCase9:AskingforFeedback Maybeyousimplywanttoasksomeoneinyournetworkforfeedback.Whetherthey'reanindustryexpert,recentlyinterviewedormetwithyou,orworkedonaprojectsimilartotheoneyou'reembarkingon,feedbackcanbeextremelyvaluabletoyoursuccess—allyouneedtodoisaskforit. Wouldappreciateyourfeedback Hi[FirstName,] Ireallyenjoyedmeetingyouat[Event].Yourimpressiveexperienceandinfluencein[Industry]alignwithwhatIamcurrentlyworkingon,[ProjectName],at[CompanyName].Iknowhowbusyyoumustbe,butIwaswonderingifyou'dhaveamomenttotakealookatpartof[ProjectName],ifpossible?Yourthoughtswouldbegreatlyappreciated.Inparticular,I'mlookingforanyandallfeedbackintheseareas:[ListAreasforFeedback].Thankyousomuchforyourtimeandinput. [Signature] UseCase10:AfteranInformationalInterview Whetheryou'relookingforaninternship,yourfirstjoboutofschool,orapositioninanentirelynewindustry,youmayscheduleaninformationalinterviewwithsomeoneinyournetworktolearnmoreaboutthefield. Informationalinterviewsareagreatwaytogetadvicefromthosealreadyintheindustryyou'rethinkingaboutenteringandtolearnfromtheirexperiences. Thankyouforsharingyouradviceandexpertise Hi[FirstName,] Thankyousomuchfortakingtimeoutofyourbusyscheduletomeetwithmetodayanddiscuss[IndustryorCompanyName].Ienjoyedlearningmoreabout[SpecificThingYouLearned]andhearingaboutyourtransitionfromundergradinto[JobTitle].Ourdiscussionconfirmedmyinterestin[Industry].IhopetokeepintouchasIbeginmyjourneytowardsacareerpathsimilartotheoneyou'vetaken.Thankyouagainforyourtimeandadvice.I'llletyouknowhowmyinterviewwith[CompanyName]goesnextweek!Best, [Signature] TakeYourNetworkingtotheNextLevel Yourfollow-upemailafternetworkingmightbethedifferencebetweenlandingthenextroundofinterviews,connectingwithapotentialbusinesspartner,oracquiringanewcustomer. Whetheryouattendedaconference,businessmeeting,orspecialevent,it'simportanttoreachoutafterwardtofosteryourrelationship,demonstrateyourvalue,andexpressyourgratitude. So,reviewthetemplatesaboveandbegincustomizingyourmessagestogrowyournetwork. ThisarticlewasoriginallypublishedinApril2020andhasbeenupdatedforcomprehensiveness.   OriginallypublishedMar9,20228:00:00AM,updatedAugust252022 Don'tforgettosharethispost! RelatedArticles TheFollow-UpThankYouEmailThatGotMeHiredOneWeekAftertheInterview Sales  |10minread HowtoSendaFollow-UpEmailAfterNoResponse[+11Examples] Sales  |19minread ExpandOffer ctaSalesPlanTemplate Getitnow Getitnow DownloadforLater