10. Contact Information

Contact Information provides the identity of, and the means to communicate with, the person(s) and organization(s) associated with the data set or ...  CenterforInternationalEarthScienceInformationNetwork 10.ContactInformation ContactInformationprovidestheidentityof,andthemeanstocommunicatewith,theperson(s)andorganization(s)associatedwiththedatasetorinformationresource.Thisassociationcantakeseveralforms(e.g.technicalassistance,distributioninformation,metadatacontent,etc.).Assuch,ContactInformationisusedbymultiplesectionsofthesemetadataguidelines. Thissectioncontainsdefinitions,formats,andexamplesforthefollowingmetadataelements: ContactInformation-Person ContactInformation-Organization AddressDetails CommunicationDetails ContactInformation-Person ContactInformation-Personcontainsthename,positiontitle,andcontactinstructionsfortheperson(s)associatedwiththedatasetorinformationresourcebeingdescribed.Multiplesareallowed;aseparaterecordforeachindividualisrequired. Thismetadataelementencompassesthefollowingsub-elements. Name Definition:Thenameoftheindividualtowhomthecontactinformationapplies. Format:Freetext.First,Middle,andLastName. Example Name:JohnSmith Name:HenryDavidThoreau PositionTitle Definition:Thetitleoftheindividuallistedascontact. Format:Freetext. Example: PositionTitle:InformationSpecialist PositionTitle:DataAnalyst PositionTitle:SocialScientist HoursAvailable Definition:Thetimeperiodwhentheindividualcanbecontacted. Format:Freetext. Example: HoursAvailable:9:00a.m.-3:00p.m.EST,Monday-Friday ContactInstructions Definition:Additionalinstructionsonhowandwhentocontacttheindividual. Format:FreeText. ContactInformation-Organization ContactInformation-Organizationcontainsthename,department,andcontactinstructionsfortheorganization(s)associatedwiththedatasetorinformationresourcebeingdescribed.Multiplesareallowed;aseparaterecordforeachorganizationisrequired. Thismetadataelementencompassesthefollowingsub-elements. OrganizationName Definition:Thenameoftheorganizationtowhichthecontactinformationapplies. Format:Freetext. Example: OrganizationName:ConsortiumforInternationalEarthScienceInformationNetwork OrganizationAcronym Definition:Theacronymoftheorganization,ifoneexists. Format:Freetext. Example: Acronym:CIESIN OrganizationDepartment Definition:Thedepartmentorunitwithintheorganizationtowhichthecontactinformationapplies. Format:Freetext. Example: Department:MetadataAdministration Department:UserServices HoursAvailable Definition:Thetimeperiodwhentheorganizationordepartmentmaybecontacted. Format:Freetext. Example: HoursAvailable:9:00a.m.-3:00p.m.EST,Monday-Friday ContactInstructions Definition:Additionalinstructionsonhoworwhentocontacttheorganizationordepartment. Format:Freetext. AddressDetails AddressDetailsincludesinformationdescribingthetypeofaddressandtheindividualcomponentsoftheaddressforthepersonororganizationtowhichthecontactinformationapplies. Thismetadataelementencompassesthefollowingsub-elements. AddressType Definition:Informationdescribingthenatureoftheaddress. Format:Selectfromlist:mailingaddress,physicaladdress,mailingandphysicaladdress;orfreetext. Building/OfficeDetail Definition:Anameordescriptivedesignationthatmaybeassociatedwiththebuilding,office,orofficecomplex. Format:Freetext. Example: Building/Officedetail:SouthpointeTowers,Suite205 Building/Officedetail:ResearchPark StreetAddress Definition:detailsdefiningthestreetlocation. Format:FreeText. PostOfficeBox Definition:Thepostofficeboxnumberordesignationifoneexistsfortheaddress. Format:Freetext. City Definition:Thecityoftheaddress. Format:Freetext. StateorProvince Definition:Thestateorprovinceoftheaddress.Thefullnameofthestateorprovinceshouldbegiven(donotuseabbreviations). Format:Freetext. PostalCode Definition:TheZipcodeorotherpostalcodefortheaddress. Format:Freetext. Country Definition:Thecountryoftheaddress. Format:Freetext. CommunicationDetails CommunicationDetailsincludesinformationdescribingvariousmeansofdirectlycontactingthepersonororganizationtowhichthecontactinformationapplies.Thismetadataelementencompassesthefollowingsub-elements. VoiceTelephone Definition:Thetelephonenumberbywhichindividualscanspeakwiththepersonororganization. Format:Includecountrycode,region(area)code,andlocalnumber. Example: VoiceTelephone:1-517-797-2700 FacsimileTelephone Definition:Thetelephonenumberofafacsimilemachineofthepersonororganization. Format:Includecountrycode,region(area)code,andlocalnumber. Example: FacsimileTelephone:1-517-797-2600 ElectronicMailAddress Definition:Theaddressoftheelectronicmailbox(email)ofthepersonororganization. Format:Freetext. Example: ElectronicMailAddress:[email protected] Other Definition:Thenameofanyotherresourcethatprovidesameansofcommunicatingwiththecontactpersonororganization(suchastelex,cable,onlinelinkage,etc.). Format:Ifprovidinganonlineaddress,followtheUniformResourceLocator(URL)conventionoftheInternet. Example: OnlineLinkage:http://www.ciesin.org/userservices/ TDD/TTYTelephone Definition:Thetelephonenumberbywhichhearing-impairedindividualscancontactthepersonororganization. Format:Includecountrycode,region(area)code,andlocalnumber.