Understanding the General Ledger Allocation Feature - Eci ...
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Before you begin using the G/L Allocation feature, it helps to understand how the account information is posted to general ledger. Allocation journal entries ... GeneralLedgerConcepts UnderstandingtheGeneralLedgerAllocationFeature TheG/LAllocationfeaturereducestheamountoftimeyou spendenteringinformationeachmonth.Itletsyouallocateanexpense fromoneaccountandredistributetheexpensetodifferentaccountsusing amountsbasedonpercentages.Ifyouspreadcompanyexpensesbetweendepartments suchasutility,payroll,insurance,orvehicleexpenses,youcangreatly reducethetimeyouspendcalculatingtheamountofeachdepartment’s expenses.Youcansimplyruntheprogram,letthesystemcalculatethe percentageamount,andposttheinformationtogeneralledger.Inaddition, ifyouusethemasterexpenseaccounttopayexpensesonbehalfofthe entirecompany,youcanallocateaportionoftheexpensebacktothe masteraccountortothedifferentdepartmentswithinthecompany.Once youentertheaccountinformation,there’snoneedtoreenterit.Itremains inthesystem,soyoucanruntheprogramconsistentlyeverymonth. BeforeyoubeginusingtheG/LAllocationfeature,ithelps tounderstandhowtheaccountinformationispostedtogeneralledger. Allocationjournalentriesfallintofourbasiccategories:fixeddollar allocations,fixedpercentageallocations,totalofallaccountsallocations, andmultipleprofitcenterallocations. Afixeddollarallocationentrytakesasetamountfrom oneaccountandredistributesittodifferentaccounts.Becausethedollar amountallocatedremainsthesame,thisredistributioncanbeperformed currentlyusing88seriesbatchentries. Thethreeremainingcategoriesusefixedpercentagesand atotal-of-all-accountsmethodtodeterminetheamounttoallocate.Use thegeneralledgerallocationfeaturetopostthesetypesofallocations. Eachofthethreeremainingallocationsarediscussedbelow. Note: These examplesassumethatyouareusing,orarefamiliarwith,intercompany accounts.Ifyouhavequestionsaboutintercompanyaccountsandusing A/Randexpenseaccountsforintercompanyaccounttransactions,discuss thesematterswithyouraccountant. FixedPercentage Allocations Total ofallAccountsAllocations Multiple ProfitCenterAllocations Returnto: UsingJournalAllocations
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