Journal entries for inventory transactions - AccountingTools
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There are many inventory journal entries that can be used to ... other types of production-related expenses that are allocated to inventory, ... 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Debit Credit Work-in-processinventory xxx Rawmaterialsinventory xxx RecordInventoryScrapandSpoilage Therewillinevitablybeacertainamountofscrapandspoilagearisingfromaproductionprocess,whichisnormallyrecordedintheoverheadcostpoolandthenallocatedtoinventory.Iftheseamountsareabnormal,thenyouwouldinsteadchargetheabnormalamounttothecostofgoodssold(sothattheyarenotcarriedasanasset). Theentryfortheformersituationis: Debit Credit Overheadcostpool xxx Work-in-processinventory xxx RecordFinishedGoods Oncetheproductionfacilityhasconvertedthework-in-processintocompletedgoods,youthenshiftthecostofthesematerialsintothefinishedgoodsaccountwiththefollowingentry: Debit Credit Finishedgoodsinventory xxx Work-in-processinventory xxx AllocateOverhead Attheendofeachreportingperiod,allocatethefullamountofcostsintheoverheadcostpooltowork-in-processinventory,finishedgoodsinventory,andthecostofgoodssold,usuallybasedontheirrelativeproportionsofcostorsomeotherreadilysupportablemeasurement.Thejournalentryis: Debit Credit Work-in-processinventory xxx Finishedgoodsinventory xxx Costofgoodssold xxx Overheadcostpool xxx SaleTransactionEntry Oncethereisasaleofgoodsfromfinishedgoods,chargethecostofthefinishedgoodssoldtothecostofgoodssoldexpenseaccount,therebytransferringthecostoftheinventoryfromthebalancesheet(whereitwasanasset)totheincomestatement(whereitisanexpense).Theentryis: Debit Credit Costofgoodssoldexpense xxx Finishedgoodsinventory xxx Thereisalsoaseparateentryforthesaletransaction,inwhichyourecordasaleandanoffsettingincreaseinaccountsreceivableorcash.Asaletransactionshouldberecognizedinthesamereportingperiodastherelatedcostofgoodssoldtransaction,sothatthefullextentofasaletransactionisrecognizedatonce. Thatconcludesthejournalentriesforthebasictransferofinventoryintothemanufacturingprocessandouttothecustomerasasale.Therearealsotwospecialsituationsthatariseperiodically,whichareadjustmentsforobsoleteinventoryandforthelowerofcostormarketrule. ObsoleteInventoryEntry Thereislikelytobesomeamountofobsoleteinventoryarisingonanongoingbasis,soitisbesttocontinuallychargeasmallamounttothecostofgoodssoldandsetupareserveaccountforobsoleteinventory,usingthefollowingentry: Debit Credit Costofgoodssoldexpense xxx Obsolescencereserve xxx Then,whenyoulocateobsoleteinventoryanddesignateitassuch,youcredittherelevantinventoryaccountanddebittheobsolescencereserveaccount.Thisapproachchargesthecostofobsolescencetoexpenseinsmallincrementsoveralongperiodoftime,ratherthaninlargeamountsonlywhenobsoleteinventoryisdiscovered. LowerofCostorMarketEntry Youhavetoperiodicallytestinventorytoseeifthemarketcostofanyinventoryitemislowerthanitscostunderthelowerofcostormarketrule.Asaresult,youmayneedtoreducethecarryingamountoftheinventoryitemtoitsmarketvalue,andchargethelossoninventoryvaluationexpenseforthedecreaseinrecordedcostoftheinventory.Theassociatedentryis: Debit Credit Lossoninventoryvaluation xxx Rawmaterialsinventory xxx Work-in-processinventory xxx Finishedgoodsinventory xxx Aninterestingpointaboutinventoryjournalentriesisthattheyarerarelyintendedtobereversingentries(thatis,whichautomaticallyreversethemselvesinthenextaccountingperiod).Instead,theentriesareusuallyone-timeevents. Additionalentriesmaybeneededbesidestheonesnotedhere,dependinguponthenatureofacompany'sproductionsystemandthegoodsbeingproducedandsold. 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