Journal entries for inventory transactions - AccountingTools

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There are many inventory journal entries that can be used to ... other types of production-related expenses that are allocated to inventory, ... AccountingTools CPECourses CPECourses CPELogIn HowtoTakeaCourse StateCPERequirements Books CollegeTextbooks AccountingBooks FinanceBooks OperationsBooks CPAExamStudyGuides Articles Articles TopicsIndex SiteArchive Podcast AccountingBestPractices PodcastIndex PodcastSummary Dictionary FAQs About About Contact EnvironmentalCommitment Home AccountingTools CPECourses/CPECoursesCPELogInHowtoTakeaCourseStateCPERequirements Books/CollegeTextbooksAccountingBooksFinanceBooksOperationsBooksCPAExamStudyGuides Articles/ArticlesTopicsIndexSiteArchive Podcast/AccountingBestPracticesPodcastIndexPodcastSummary Dictionary/ FAQs/ About/AboutContactEnvironmentalCommitment Home/ AccountingTools AccountingCPECourses&Books Articles AccountingTools CPECourses/CPECoursesCPELogInHowtoTakeaCourseStateCPERequirements Books/CollegeTextbooksAccountingBooksFinanceBooksOperationsBooksCPAExamStudyGuides Articles/ArticlesTopicsIndexSiteArchive Podcast/AccountingBestPracticesPodcastIndexPodcastSummary Dictionary/ FAQs/ About/AboutContactEnvironmentalCommitment Home/ RelatedCoursesAccountingforInventoryHowtoAuditInventory Thereareanumberofinventoryjournalentriesthatcanbeusedtodocumentinventorytransactions.Inamodern,computerizedinventorytrackingsystem,thesystemgeneratesmostofthesetransactionsforyou,sotheprecisenatureofthejournalentriesisnotnecessarilyvisible.Nonetheless,youmayfindaneedforsomeofthefollowingentriesfromtimetotime,tobecreatedasmanualjournalentriesintheaccountingsystem.JournalEntryforanInventoryPurchaseThisistheinitialinventorypurchase,whichisroutedthroughtheaccountspayablesystem.Thedebitwillbetoeithertherawmaterialsinventoryorthemerchandiseinventoryaccount,dependingonthenatureofthegoodspurchased.Theentryis:   Debit Credit Rawmaterialsinventory xxx   Merchandiseinventory xxx       Accountspayable   xxx RecordIndirectProductionCostsinOverhead Thereareothertypesofproduction-relatedexpensesthatareallocatedtoinventory,suchasrent,utilities,andsuppliesforthemanufacturingoperation.Theseexpenditurestypicallybeginasaccountspayableandareallocatedtoanoverheadcostpool,fromwhichtheyarethenallocatedtoinventoryandthecostofgoodssold.Theallocationtoacostpoolmayoccurlater,butwewillassumeitoccursatthetimeofinitialaccountspayablerecordation,withthisentry:   Debit Credit Overheadcostpool xxx       Accountspayable   xxx RecordProductionLaborinOverhead Varioustypesofproductionlabor,suchasproductionmanagementsalariesandmaterialsmanagementwages,arealsoroutedthroughanoverheadcostpool,fromwhichtheyarelaterallocatedtoinventory.Theentryforthisisusuallyashiftingofthewagesexpenseintoacostpool,withthisentry:   Debit Credit Overheadcostpool xxx       Wagesexpense   xxx MoveRawMaterialstoWorkinProcess Ifyouareoperatingaproductionfacility,thenthewarehousestaffwillpickrawmaterialsfromstockandshiftittotheproductionfloor,possiblybyjobnumber.Thiscallsforanotherjournalentrytoofficiallyshiftthegoodsintothework-in-processaccount,whichisshownbelow.Iftheproductionprocessisshort,itmaybeeasiertoshiftthecostofrawmaterialsstraightintothefinishedgoodsaccount,ratherthanthework-in-processaccount.   Debit Credit Work-in-processinventory xxx       Rawmaterialsinventory   xxx RecordInventoryScrapandSpoilage Therewillinevitablybeacertainamountofscrapandspoilagearisingfromaproductionprocess,whichisnormallyrecordedintheoverheadcostpoolandthenallocatedtoinventory.Iftheseamountsareabnormal,thenyouwouldinsteadchargetheabnormalamounttothecostofgoodssold(sothattheyarenotcarriedasanasset). Theentryfortheformersituationis:   Debit Credit Overheadcostpool xxx       Work-in-processinventory   xxx RecordFinishedGoods Oncetheproductionfacilityhasconvertedthework-in-processintocompletedgoods,youthenshiftthecostofthesematerialsintothefinishedgoodsaccountwiththefollowingentry:   Debit Credit Finishedgoodsinventory xxx       Work-in-processinventory   xxx AllocateOverhead Attheendofeachreportingperiod,allocatethefullamountofcostsintheoverheadcostpooltowork-in-processinventory,finishedgoodsinventory,andthecostofgoodssold,usuallybasedontheirrelativeproportionsofcostorsomeotherreadilysupportablemeasurement.Thejournalentryis:   Debit Credit Work-in-processinventory xxx   Finishedgoodsinventory xxx   Costofgoodssold xxx       Overheadcostpool   xxx SaleTransactionEntry Oncethereisasaleofgoodsfromfinishedgoods,chargethecostofthefinishedgoodssoldtothecostofgoodssoldexpenseaccount,therebytransferringthecostoftheinventoryfromthebalancesheet(whereitwasanasset)totheincomestatement(whereitisanexpense).Theentryis:   Debit Credit Costofgoodssoldexpense xxx       Finishedgoodsinventory   xxx Thereisalsoaseparateentryforthesaletransaction,inwhichyourecordasaleandanoffsettingincreaseinaccountsreceivableorcash.Asaletransactionshouldberecognizedinthesamereportingperiodastherelatedcostofgoodssoldtransaction,sothatthefullextentofasaletransactionisrecognizedatonce. Thatconcludesthejournalentriesforthebasictransferofinventoryintothemanufacturingprocessandouttothecustomerasasale.Therearealsotwospecialsituationsthatariseperiodically,whichareadjustmentsforobsoleteinventoryandforthelowerofcostormarketrule. ObsoleteInventoryEntry Thereislikelytobesomeamountofobsoleteinventoryarisingonanongoingbasis,soitisbesttocontinuallychargeasmallamounttothecostofgoodssoldandsetupareserveaccountforobsoleteinventory,usingthefollowingentry:   Debit Credit Costofgoodssoldexpense xxx       Obsolescencereserve   xxx Then,whenyoulocateobsoleteinventoryanddesignateitassuch,youcredittherelevantinventoryaccountanddebittheobsolescencereserveaccount.Thisapproachchargesthecostofobsolescencetoexpenseinsmallincrementsoveralongperiodoftime,ratherthaninlargeamountsonlywhenobsoleteinventoryisdiscovered. LowerofCostorMarketEntry Youhavetoperiodicallytestinventorytoseeifthemarketcostofanyinventoryitemislowerthanitscostunderthelowerofcostormarketrule.Asaresult,youmayneedtoreducethecarryingamountoftheinventoryitemtoitsmarketvalue,andchargethelossoninventoryvaluationexpenseforthedecreaseinrecordedcostoftheinventory.Theassociatedentryis:   Debit Credit Lossoninventoryvaluation xxx       Rawmaterialsinventory   xxx     Work-in-processinventory   xxx     Finishedgoodsinventory   xxx  Aninterestingpointaboutinventoryjournalentriesisthattheyarerarelyintendedtobereversingentries(thatis,whichautomaticallyreversethemselvesinthenextaccountingperiod).Instead,theentriesareusuallyone-timeevents. Additionalentriesmaybeneededbesidestheonesnotedhere,dependinguponthenatureofacompany'sproductionsystemandthegoodsbeingproducedandsold. 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