Creating Expense Allocation Journal Entries - Oracle Help ...
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Allocation schedules are used to generate journal entries that distribute expenses to the appropriate accounts, departments, classes, and locations. PreviousNextJavaScriptmustbeenabledtocorrectlydisplaythiscontent Allocationschedulesareusedtogeneratejournalentriesthatdistributeexpensestotheappropriateaccounts,departments,classes,andlocations. Dynamicallocationschedulescalculatetheweightofastatisticalaccountthroughstatisticaljournalentriesorasanabsolutevalueatthetimetheallocationjournaliscreated.ThisisusefulinadvancedcostingsuchasActivityBasedCostingandUsageBasedCosting,andwhenyouarerunningcostcentersandprofitcenters.Formoreinformation,seeWorkingwithAllocationSchedulesWeightedbytheBalanceofaStatisticalAccount Important: YouruserrolemusthaveEditorFullleveloftheCreateAllocationSchedulespermissiontouseExpenseAllocation. Tocreateanallocationjournalentryfromanallocationschedule: GotoTransactions>Financial>CreateAllocationSchedules>List. ClickViewnexttoanallocationthatisdue. Ontheallocationschedule,clickCreateJournalEntry. TheJournalEntryrecordopensinViewmode. IftheRequireApprovalsonJournalEntriesaccountingpreferencehasnotbeenenabled,youcanclickEdit,thenSave,topostthejournalentry. IftheRequireApprovalsonJournalEntriesaccountingpreferencehasbeenenabled,andyouhavejournalapprovalpermission,youcanclickApprovetopostthejournalentry.Ifyoudonothavethispermission,youcanviewthejournalentry. IfyouhaveenabledtheJournalEntriesaccountingpreference,theApprovalStatusandNextApproverlistsappear.Custombuttonsthatperformvariouscommandsmayalsoappearenabledorunavailable,dependingonyourworkflowconfiguration.Forinformationaboutacustomjournalentryapprovalworkflow,seeUsingSuiteFlowforJournalEntryApprovals. ThispreferenceisavailableatSetup>Accounting>Preferences>AccountingPreferences,ontheGeneralsubtab,underGeneralLedger. Note: Iftheallocationschedulecreatesmorethan10,000allocationdetaildestinationlines,theexpenseallocationprocessisstoppedandanerrormessageappearsindicatingthatthelimitwasexceeded. Thissituationcanoccurbyselectingthe—AutoPopulate—optionforcombinationsoftheName,customsegment,Department,Location,orClassfieldswhencreatingExpenseAllocationSchedules.Inparticular,forfixedallocations,when—AutoPopulate—isselectedformorethanonefield,NetSuitecreatesdestinationlinesforeachpossiblecombinationofvaluesinthefields,potentiallyresultinginaverylargenumberofdestinationlines. Whentheerrormessageappears,noinformationiscapturedandnothingisposted,sothereisnoneedtofixtheposting.Toruntheallocationschedule,reviseitandcarefullyconsiderusingtheAutoPopulateoptionontheDestinationsubtab.Formoreinformation,seeCreatingExpenseAllocationSchedules. IfyouhaveenabledtheAllocationSchedulesDuereminderonyourdashboard,youcanclicktheremindertoviewalistofallocationsthataredue. ToenabletheAllocationSchedulesDuereminder: OntheHomepage,clickPersonalize.ThePersonalizeDashboardpaletteopens. OntheStandardContenttabofthePersonalizeDashboardpalette,clickordraganddropReminders. IntheRemindersportlet,clicktheellipsisiconandselecttheSetUplink. IntheSelectRemindersdialog,clickordragtheAllocationSchedulesduebox. ClickSave. Ifyouneedtoalteranindividualallocation,clickAddCustomAllocationontheHistorysubtabofanAllocationSchedulerecord. RelatedTopics ExpenseAllocationOverview CreatingExpenseAllocationSchedules CreatingIntercompanyAllocationSchedules ViewingtheDetailsofAllocationSchedules ExpenseAllocationAssignmenttoProjectsandEntities CreatinganAllocationBatch GeneralNotices
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